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Admissions Coordinator
3 months ago
**Purpose of Your Job Position**:
The primary purpose of your job position is to assist the Admissions Director in developing census and quality mix by providing prospective residents and/or responsible parties with appropriate information and assistance to the nursing center, in accordance with current federal, state, and local standards, guidelines and regulations, and Solaris HealthCare’s established policies and procedures.
**Job Functions**:
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
**DUTIES AND RESPONSIBILITIES**:
**General Responsibilities**:
- Completes all assigned tasks in a timely manner as instructed by supervisor.
- Adheres to work schedules in completing and performing assigned tasks.
- Cooperates with department personnel, as well as other facility personnel to ensure that services can be adequately maintained to meet the needs of residents.
- Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout Solaris HealthCare.
- Treats residents, residents family members, visitors and fellow employees with courtesy, respect and dignity.
- Meets with Supervisor on a regular basis to assist in identifying and correcting problem areas and/or improving services.
- Notifies facility when late arrival to or absence from work according to established center policy.
- Adheres to established employee policies.
- Adheres to established dress code.
- Meets acceptable center attendance requirements.
**Residents Rights**:
- Ensures that all care is provided in privacy.
- Alerts residents before entering residents rooms.
- Reports all grievances and complaints made by residents to supervisor.
- Reports all allegations of resident abuse and/or misappropriation of resident property.
- Customer Relations Responsibilities
- Handles walk in or telephone inquiries and documents on the inquiry logs.
- At the direction of the Admissions Director, follows up on inquiries by contacting the case managers via telephone or through the electronic referral systems.
- At the direction of the Admissions Director conducts tours of the center, documents clinical and financial information on the inquiry form for follow up. All tours must be provided a brochure and complete contact information must be secured for appropriate follow up.
- At the direction of the Admission Director, participates in community outreach events held at the facility by greeting guests, setting up for the events, offering tours and any other duties as assigned.
- Uses formal waiting list policy and keeps future reservations for residents.
- Reviews a list of unoccupied beds and makes preadmission reservations according to type of case and accommodation required.
- At the direction of the Admissions Director, ensures that a model room is maintained in the nursing center.
- Maintains necessary knowledge of served market areas, resident origin, and major referral sources.
**Admissions Process Responsibilities**:
- At the direction of the Admissions Director, gathers demographic or clinical information from either the social worker and/or floor nurse at hospital or the family of the admitting patient prior to admission.
- Prior to admission enters new patient information into Matrixcare. Scans/uploads all required documents into Matrixcare in a timely manner.
- At the direction of the Admission Director, verifies primary and or secondary insurances, checks FDLE etc
- Under supervision of Admissions Director, assumes responsibility for timely and accurate completion of admission contract. Solaris guide line is within 48 hours.
- Explains differences in rates and charges to residents desiring changes of accommodations, and arranges for the change; Explains services and nursing home policy regarding payment of bills; Provides copies for families regarding limited liability treatment policy and legal surrogate; Gives families a list of all department heads and a resident handbook, and interprets nursing home regulations to resident concerning visitors, visiting hours, and disposition of clothing and valuables.
- Primary responsibility for presentation of admission agreements to new admissions within 48 hours or those re admissions that meet the criteria for a new packet.
- If the resident is identified to be confused prior to admission; the Coordinator immediately contacts the family and identifies the responsible party or power of attorney and schedules the packet signing either prior to or on the day of the admission. Efforts to contact family to be documented.
- Appropriate legal paperwork such as health care surrogate, durable power of attorney etc; is to be requested and secured from
