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Office Operations Assistant

3 months ago

Princeton, United States ZS Associates Full time

Princeton, New Jersey
- United States
- Support Services
- Operations Support
- 20056

**ZS** is a place where passion changes lives. As a management consulting and technology firm focused on transforming global healthcare and beyond, our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping solutions from start to finish. At ZS, we believe that making an impact demands a different approach; and that’s why here your ideas elevate actions, and here you’ll have the freedom to define your own path and pursue cutting-edge work. We partner collaboratively with our clients to develop products that create value and deliver company results across critical areas of their business including portfolio strategy, customer insights, research and development, operational and technology transformation, marketing strategy and many more. If you dare to think differently, join us, and find a path where your passion can change lives.**Our most valuable asset is our people.**
- At **ZS** we honor the visible and invisible elements of our identities, personal experiences and belief systems—the ones that comprise us as individuals, shape who we are and- make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about. Learn more**OPERATIONS ASSISTANT**
- We seek an experienced operations professional who is organized and energetic, with superb interpersonal skills for our Princeton, NJ office. The Operations Assistant coordinates the office operations and event/meeting logistics, and provides operational support for consulting professionals.The Operations Assistant performs a wide range of activities supporting office operations, meetings, events, and office initiatives to facilitate the efficient operation of the organization. **This is an on-site role M-F.**

**Responsibilities**:
Office Operations:

- New Joiner arrival: Coordinate Day 1 for new joiners to include greeting upon arrival, providing office tour, and conducting office orientation session
- Accounting support: Office procurement card expense reporting, processing of invoices, and researching inquiries
- Facilities support: Log building maintenance and ID card requests
- Back-up support to office operations assistant to include mail distributions, supply management and restocking, meeting management, workspace reset, kitchen area management, etc.
- Back-up support to front desk reception to include answering phones; greeting clients, vendors, and visitors; handling incoming/outgoing mail and deliveries; maintaining visitor logs; monitoring room reservations; assist with workspace reservations

Meetings, events and office initiatives:

- Collaborate with office committees/team in the planning of office events, meetings, initiatives and coordinate all logistics
- Catering for office events and meetings (order, set-up, clean-up)
- Supply and material coordination
- Set-up/breakdown/clean-up activities for office events and meetings
- Maintain office calendar with logistics for all meetings and events

Other:

- Serve on fire/life safety floor team
- Handle special projects with demanding deadlines
- Address problems and troubleshoot with internal and external stakeholders
- Hours are 8:30 am - 5:30 pm***Qualifications**:

- High school diploma required. Post-secondary education or Associate or Bachelor degree preferred.
- 1 - 3 years of relevant work experience as an operations/administrative assistant or meeting/events coordinator, preferably in a professional services environment
- Strong oral and written communication skills
- Professional appearance and demeanor with ability to exercise good judgment and discretion
- Good time management skills, attention to detail, dependability, flexibility
- Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines
- Experience working both independently and with a team in a demanding environment
- Ability to lift 50 pounds

**Perks & Benefits**:

- ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member.- We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.**Considering applying