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Executive Assistant

3 months ago

Austin, United States Texas Lottery Commission Full time

**About the Texas Lottery Commission**

**Our Mission Statement**:The Texas Lottery is committed to generating revenue for the State of Texas through the responsible management and sale of entertaining lottery products. The Texas Lottery will incorporate the highest standard of security, integrity, and responsible gaming principles, set and achieve challenging goals, provide quality customer service and utilize a team approach.

**Texas Lottery Commission is a great place to work**

Our headquarters is located on the new Texas Capital Mall in the George H.W. Bush Building directly across from the Bob Bullock Museum and across from the University of Texas. We have multiple field offices across the state. We provide free parking for all our employees.

We offer competitive compensation, including an upcoming 5% salary increase for all employees which will take effect September 1, 2024; merit increases for outstanding performance; longevity payments after two years; opportunities for hybrid work from home for qualifying positions; generous paid leave; health insurance; dental and vision insurance; numerous state and federal holidays; tuition assistance; state employee discounts; 401(k) and 457 and a cash balance pension for employees entering state service after September 1, 2022.

**Job Summary**:
Performs highly advanced (senior-level) professional assistance work for the Executive Director and the Texas Lottery Commissioners. Work involves coordinating or overseeing high level administrative support operations of the agency, including managing day-to-day activities of the executive division. May handle confidential and sensitive information. Works under mínimal supervision with extensive latitude for the use of initiative and independent judgment. Works in a manner that exemplifies and supports the agency’s core values of integrity, responsibility, innovation, fiscal accountability, customer responsiveness, teamwork, and excellence. This position reports to the Executive Director.

**Qualifications**:

- High school diploma or GED equivalent is required. Graduation from an accredited four-year college or university with a degree in Business Administration or related field is preferred.
- Six years experience in executive or administrative support work for a director/manager is required.
- Three years experience reviewing and communicating policies and procedures is required.
- Must be willing to travel up to 5% for job-related purposes as required.
- Must be willing to work evenings, weekends, and holidays as workload may require.
- Experience managing multiple priorities, tasks, and functions is preferred.
- Experience preparing, tracking, and distributing correspondence, documents, and reports is preferred.
- Experience in the preparation and tracking of budgets is preferred.

**Knowledge, Skills, and Abilities**:

- Knowledge of the Texas Lottery Commission and the State Lottery Act.
- Knowledge of accepted business practices and procedures; of applicable rules, regulations, and policies; and of related legislative and legal practices and procedures.
- Excellent time management and organizational skills.
- Ability to handle high level administrative issues, to maintain a high degree of integrity, and to maintain confidentiality.
- Ability to handle multiple tasks, coordinate multiple priorities, work well under deadlines, and function effectively in a fast-paced environment.
- Ability to work well in a team environment with all divisions of the Commission.
- Ability to establish and maintain effective working relationships with supervisor and co-workers, Commission staff, vendors, and the public.
- Ability to communicate effectively both orally and in writing with diverse groups of people.
- Ability to demonstrate superior customer service skills by maintaining a pleasant and professional manner while communicating with others in a timely manner.
- Ability to handle high-level administrative issues, to analyze and solve work-related problems and communicate effectively.
- Ability to follow detailed oral and written instructions.
- Ability to lead independent projects with general supervision.

**Physical and Mental Requirements**:

- Must be able to sit or stand for extended periods of time, work under deadlines, and operate standard office equipment and computer software.

**Essential Job Functions**:

- Oversees the review and evaluation of administrative practices, programs, and assignments; and manages day-to-day activities of the executive division.
- Provides highly advanced professional administrative and technical assistance to the Executive Director.
- Provides highly advanced professional administrative support to the agency’s Commissioners.
- Directs interaction with Division Directors and agency management team members to facilitate Executive Director’s communications.
- Plans, prepares, coordinates, or oversees the preparation of periodic correspondence, special reports, manuals, and