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Office Manager and Executive Assistant
5 months ago
4AM is a growing performance ecommerce company. Our brands have millions of customers and we’re always testing new products that are built to scale. Come join a tight knit group of creatives and marketers where moving fast is the norm, professional growth is challenged, and performance is rewarded.
The 4AM Media marketing and growth team is primarily based in San Diego, CA. Working daily in our office in Little Italy is a must.
**Responsibilities**:
- Organize the office and keep it tidy throughout the week.
- Replenish office food, drinks, and supplies
- Calculate and execute bi-weekly payroll
- Onboard new team members and off-board departing team members
- Benchmark, evaluate, and administer medical, dental, and vision insurance
- Benchmark, evaluate, and administer 401(k) plan
- Benchmark, evaluate, and administer corporate and product liability insurance policy
- Data entry and report preparation for finance team to close out monthly financials
- Review operating expenses with team monthly and cut unused services
- Research and plan business travel for the team
- Research and plan team events
- Organize company and employee files
- Organize password sharing and access
- Various compliance, finance, legal, marketing, and customer service tasks
- Executive assistance to founders including research, scheduling, bookkeeping, travel planning, event planning, and project management.
**Requirements**:
- Minimum of 3 years of experience as an Office Manager or in a similar administrative role.
- Proven experience in handling payroll, benefits administration, and bookkeeping.
- Strong capabilities in data entry and the preparation of reports. Intermediate Excel skills a plus.
- Ability to design and implement organizational processes from the ground up.
- High level of integrity and trustworthiness with experience managing sensitive and confidential information.
- Excellent organizational and time management skills, with a keen attention to detail.
- Strong interpersonal and communication skills, capable of working collaboratively in a team-oriented environment.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with accounting software like quickbooks.
- Experience in HR functions such as onboarding and offboarding employees, as well as administering insurance and 401(k) plans.
- Capability to manage multiple tasks and projects simultaneously under tight deadlines.
- Located in or willing to relocate to San Diego, CA, with the ability to work daily in the office located in Little Italy.
- Experience providing executive assistance, including scheduling, travel planning, event planning, and project management.
- A proactive approach to problem-solving and the ability to research and cut costs effectively.
**Why Work With 4AM Media**:
- Profitable company with several growth opportunities
- Experienced founding team with several successful 8 figure online media companies
- Competitive pay, bonus opportunities, and company subsidized health care
**Process to Apply**
- Submit your resume with relevant experience
- **Submit a cover letter, 1 minute video intro, or note acknowledging** the job requirements and why you are a great fit for this role
- After phone screens, in person interviews will be conducted until we find the right person
Pay: $60,000.00 - $75,000.00 per year
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Ability to Relocate:
- San Diego, CA 92101: Relocate before starting work (required)
Work Location: In person
