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Accounting Specialist

3 months ago

The Woodlands, United States HARC (HOUSTON ADVANCED RESEARCH CENTER) Full time

Self-motivated and team-oriented person with the ability to provide the analytical framework and financial metrics to enable informed, astute business decisions, which capitalize on opportunities and minimize risk. Nonprofit experience, and/or government contracting experience preferred. Reports to the Manager of Business Administration.

**Education**:Bachelor or Masters Degree in Accounting or related major, CPA desired

**Experience**: 5+ years experience in general accounting, including general ledger, AP, AR, payroll processing, preparation of financial reports and ad hoc reports, account analysis and reconciliation, and budgeting. CPA certification preferred.

**Desired skills**: Solid grasp of general accounting principles; hands-on experience of generally accepted standard cost accounting principles; year end financial audit experience required, nonprofit experience a must; experience in A-133 audit a plus; good quantitative and analytical skills; Proficiency with Excel and Word a must; knowledge of grant accounting including OMB circulars a plus; knowledge of tax requirements for nonprofit organizations a plus.

**Other attributes**: Reliable; organized; ability to multi-task; strong verbal and written communication skills; adept at utilizing and leveraging technology; detail oriented; and good interpersonal skills.

**Strategic**:

- Provides accurate and timely information to supervisor to assist in decision-making.
- To continually learn and adopt current best practices.
- To improve overall efficiency in the accounting area.
- To continually improve internal process to realize efficiencies.
- To successfully implement and maximize the use of our financial and administrative software systems.

**Operations**:

- Responsible for the integrity of general ledger, including the preparation of journal entries, coding of invoices, account analysis and reconciliation, month end closing and account inactivation.
- Has shared responsibility for the following areas: asset accounting, accounts receivable, accounts payable/ travel, payroll, personal property inventory monitoring.
- Prepares and reviews monthly financial management reports, budget analysis, payroll reconciliation and financial statements.
- Reviews monthly aging reports for receivables.
- Assists others with questions relating to accounting and payroll activities.
- Identifies and resolves accounting challenges.
- Communicates with supervisor on financial and accounting concerns and makes recommendations for improvements.
- Assists in revising/developing accounting processes/procedures.
- Processes Federal draw-downs.
- Creates/updates segment codes.
- Reconciles payroll and cash disbursement accounts.

**Research Support**
- Assist with monthly invoicing, budget preparation/revisions and other accounting related issues.
- Provides project ledger’s account analysis.
- Assists with project account closeout and inactivation.

***

**External Responsibilities**
- Audit - prepare schedules
- Indirect Cost Proposal - prepares and submits
- 990 Completion - reviews draft for submission
- Sales Tax Return - prepares and submits
- Worker’s Compensation Audit - liaison for all activities
- 1099 preparation/distribution

**Internal Responsibilities**
- Assists with Budget Process
- Develops Fringe Rate Schedule
- Reviews PTO Accrual Balances
- Prepares Financial Statements for HARC
- Assists with Accounting Policy updates

**Continuing Education**

Stays abreast of the latest developments in financial management practices and systems.