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Private Events Specialist

4 months ago

Chicago, United States The Peggy Notebaert Nature Museum Full time

**Chicago Academy of Sciences / Peggy Notebaert Nature Museum**

**Reports to**:Senior Director of Guest Experience and Engagement

**The Opportunity**:
The Nature Museum seeks an organized and detail-oriented individual to be the Private Events Specialist. This is a key role in the continued development of our private events capacity. They will lead all steps, start to finish, of the event planning process, for anything like birthdays, graduation parties, work events, weddings, and more. The Private Events Specialist will collaborate with guests and vendors to ensure a seamlessly planned and executed event. Experience in aquariums, zoos, museums, and/or other cultural institutions is desirable, but not essential.
- Enjoy being with, engaging, and adapting to children
- Positive and outgoing attitude
- Ability to adapt and operate in a dynamic and creative environment
- Excitement for nature
- Strong decision making skills
- Relate to Nature Museum mission and core values
- Ability to work successfully with and support a team

**Key Responsibilities of the Private Events Specialist include**:

- Manages inquiries for all private events
- Responsible for providing strategy and oversight of all Nature Museum private events, focusing on impact and efficiencies.
- Coordinates with the Museum team to ensure proper space usage, equipment usage, and staff supports
- Develops a broad network of vendors for event needs
- Coordinates with vendors for food, decor, dishware, etc.
- Communicates updates and processes with the guests and ensures a clear expectation of event needs.
- Manages all aspects of planning and executing private events for the Museum including scheduling, coordinating room set-ups, audio/visual coordination, meals, and staffing to ensure events run smoothly from beginning to end.
- Ensures private event revenues are meeting monthly and yearly goals with thorough tracking.
- Collaborate with supervisor to identify opportunities to increase revenues.
- Support internal Museum events
- Works cross-departmentally to keep the team informed of event needs
- Stay up to date on best practices and trends in museum and non-museum private events.
- Other duties as assigned

**Requirements**:

- At least two years of managing events and vendor relationships or related experience
- Proven ability to manage multiple projects and meet deadlines.
- Attention to detail.
- Proven experience generating vendor relationships
- Proven ability to analyze problems and solutions in a proactive, constructive, and creative manner
- Curiosity and drive to stay ahead of trends in museum and non-museum private events
- Ability to forge and maintain effective working relationships with a variety of stakeholders.
- Excellent written and oral communication skills.
- Comfort handling live animals and non-living specimens.

**Nice to have, but not required**:

- Bilingual Spanish
- Certified Professional in Catering and Events (CPCE)
- Certified Special Events Professional (CSEP)
- Certified Event Planning Specialist (CEPS)

**Salary**: $40,000 - $45,000 / year

**Schedule**: Wednesday - Sunday

**Benefits**:

- Comprehensive Medical, Dental + Vision Plans
- Life + Disability Benefits
- 401(k) Savings Plan
- Paid Time Off
- Paid Sick Leave

**How to Apply**: