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Executive Secretary

5 months ago

Santa Ana, United States Rancho Santiago Community College District Full time

**Executive Secretary**

**Rancho Santiago Community College District**

**Salary Range**: Grade 14: $68,809.19 - $87,913.43/year

**Job Type**: Full Time

**Job Number**: CL24-00876

**Location**: Orange, CA

**Division**: SCC Business Operations

**Closing**: 5/10/2024 5:00 PM Pacific

**CLASS SUMMARY**
Under administrative direction - coordinates communications for key administrative offices responsible for multiple College - wide and/or District - wide functions; provides office assistance in specialized operations; researches and compiles data and information, and drafts complex reports; maintains schedules requiring coordination with other offices; may lead, coordinate the work of, and train other office workers; and performs related duties and responsibilities as required and assigned.

**REPRESENTATIVE DUTIES**
Organizes and coordinates the flow of activities through the office in relation to priorities, schedules, and deadlines; coordinates communications flow by answering questions, obtaining and relaying information, analyzing mail, buffering interruptions, initiating calls and composing correspondence; drafts written materials from general instructions, prepares reports and agenda items for the Board of Trustees meetings, and for administrative controls; maintains official and confidential files and records. Monitors office budget and maintain appropriate fiscal records; makes appointments and coordinates administrator's calendar. Compiles and checks data and information for a wide variety of specialized projects; obtains information for insurance, contracts, service contracts, and similar processes; compiles data for governmental reports. Coordinates activities with other offices, elicits cooperation and may assist other desks; cooperates with faculty, staff, students and general public by explaining procedures and guidelines; leads, coordinates the work of clerical staff; may supervise and trains student workers; may attend committee meetings and record minutes; may participate on committees; applies judgment in handling questions or problems in absence of administrator. **ORGANIZATIONAL RELATIONSHIPS**

**KNOWLEDGE AND ABILITIES**

**Job Qualifications**

**MINIMUM QUALIFICATIONS**Training and Experience**
Any combination of education and experience equivalent to one year of college level training in office management or a similar field; and five years of responsible office/secretarial experience, including one year of experience equivalent to Administrative Secretary in this District/College.

**ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT**
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.

**EEO STATEMENT**
- Education experience (breadth and depth)
- Work experience (breadth and depth)
- Demonstrated ability to work cooperatively with others
- Bilingual ability if applicable
- Demonstrated experience in working with diverse socio-economic communities
- Professional growth activities
- Specialized skills training
- Leadership skills
- Written and/or oral communication skills
- Presentation
- Problem Solving Skills
- Oral communication skills
- Presentation
- Problem-solving skills

**A Complete Application Packet Must Include the Following**:

- RSCCD Online Application
- Resume - details all relevant education, training, and other work experience
- Present original documents for proof of eligibility to work in the United States.
- Provide a certificate of Tuberculosis Exam.

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