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Accounting Assistant

4 months ago

Grayslake, United States Grayslake Community Park District Full time

**Grayslake Park District**

**Title: Accounting Assistant**

**FSLA Classification: Non-Exempt**

**Summary**:
Responsible for the day-to-day operations of finance, specifically accounts payable,

and payroll. Must have great problem solving, analytical, attention to detail,

organizational, interpersonal, and written and verbal communication skills. Work is

spreadsheets and automated accounting systems. This position reports to the

Business Manager.

**Work Location**

Grayslake Recreation Center, 240 Commerce Dr Grayslake IL

**Hours**

Full time
- 40 per week Monday-Friday 8:30am - 5:00pm

**Essential Job Functions**:

- Solid understanding of accounts payable and in-house payroll processing
- Processes payments, invoices, journal entries, employee reimbursements and statements
- Verifies items billed against items ordered and reconciles differences through follow up

with vendors
- Enters, update, and/or retrieves accounting data from automated systems
- Posts financial data to appropriate accounts in an automated accounting system,

according to instructions
- Reviews on-line transactions for changes and accuracy and corrects errors
- Retrieves system reports
- Assigns codes, i.e. general ledger account numbers to invoices and/or payroll entries.
- Disburses funds using ACH, checks or petty cash
- Files and helps maintain records for destruction
- Assembles data in order to prepare monthly reports for review
- Ensures payroll entry is correct and reviews for accuracy prior to submitting for approval
- Makes all appropriate payroll payments, including but not limited to, payroll

withholdings and taxes, pension payments, garnishments and associated payroll

expenses such as health insurance
- Files all applicable state & federal payroll payments on a timely basis
- To perform this job successfully, an individual should have a working knowledge of MS

Office Word; advanced Excel spreadsheet functions; and ability to learn financial/

accounting software packages
- This position involves regular contact and interaction with both internal and external

customers
- Follows Park District and departmental safety, personnel and administrative policies, procedures

and ordinances

**Non-Essential Functions**:

- Supports the front office staff as it relates to public inquiries and program registrations.
- Perform other duties as assigned which may include serving on committees.
- May be cross-trained in knowledge, skills and abilities of other related positions

**Education/Experience**:

- High school or equivalent; some college coursework preferred
- Knowledge of keyboard and data entry
- Two year’s customer service experience or prior office experience
- Related bookkeeping or accounting experience a plus
- Or, any equivalent combination of education, experience, and training

**Knowledge, Skills and Abilities**
- A basic understanding of accounting, accounts payable and payroll preferred.

(Tyler/Incode ERP 10 and Rec Trac experience is a plus but not required)
- Knowledge of automated accounting systems
- Knowledge of spreadsheets and database software
- Knowledge of general record keeping and filing systems
- Knowledge of basic mathematics
- Ability to compare data from a variety of sources for accuracy and completeness
- Ability to detect and correct errors
- Ability to determine work priorities
- Know how to work well with others, and understand how to be a team player
- Ability to meet schedules and deadlines
- Ability to communicate effectively in written and oral forms
- Ability to operate standard office equipment

**Necessary Special Requirements**:

- First Aid/CPR/AED certification within six months of employment

**Physical Requirements**:

- Visual and hearing acuity to perform job-related functions.
- Ability to lift up to 10 pounds.
- Ability to talk, reach, grasp, kneel, stoop and bend.
- Ability to spend up to 90% of work time reading and/or sitting at computer terminal.

**Working Conditions**:

- Office environment with moderate noise level.

**Salary & Benefits Offered**:
Pay Range for this position is $27.00 - $32.00/per hour dependent on qualifications. The Park

District provides an excellent benefits package, including medical, dental, vision, and life

insurance. Participation in the Illinois Municipal Retirement Fund (IMRF) pension plan. Paid

Time Off (sick, vacation, personal days and floating holidays), and more.

**Application Deadline**: Open until filled

Grayslake Park District

240 Commerce Dr

Grayslake, IL 60030

Questions: call (847) 223-7529