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Administrative Assistant

4 months ago

Punta Gorda, United States Babcock Ranch Full time

Come join the Babcock Ranch Team

Babcock Ranch, America’s first solar powered town seeks an experienced Administrative Assistant to support our Commercial & Economic Development Departments

**Responsibilities**:

- Provides administrative support to the commercial development team.
- Responsible for meticulous calendar management, including planning meetings, communicating with multiple parties to schedule events
- Notarize documents and obtain appropriate signatures.
- Help set up for tours/waivers/location, and any other items needed. Organize dates, meals etc.
- Virtual meeting savvy (e.g., Zoom, Microsoft Teams etc.)
- Creates reports, letters and presentations
- Provides follow up assistance as needed to managers and supervisor to ensure that deliverables stay on task.
- Prepares monthly expense reports in accordance with K&P’s travel & expense policies.
- Maintain general office functions, including office supply inventory and ordering
- Order books and reference materials as requested.
- Provides follow up assistance daily to ensure that reports, projects and deliverables stay on task.
- Coordinates travel arrangements as requested.
- Regular, in-person attendance is required.
- Other administrative, clerical or office duties may be assigned.

**Skills and Abilities**:

- Strong office, secretarial and administrative skills required.
- Strong scheduling skills with ability to juggle calendars and schedules successfully.
- Detail oriented with the ability to multi-task and work on a variety of projects for a variety of people.
- Excellent interpersonal skills, helpful disposition and good communication skills.
- Good organizational skills and ability to self-manage required.
- Proficiency in Microsoft Office programs.
- Solid sense of accountability, high-quality judgement, and sound decision making.

**Educations and/or Experience**:

- Associates degree or high school graduate or equivalent with combination of experience.
- Minimum 3 years’ experience as an Administrative Assistant in a professional business environment.
- Proficiency in Microsoft Office programs including Excel and virtual meetings.

**Our Diversity and Inclusion Commitment**:K&P is an equal opportunity employer that believes in maintaining a work environment and company culture in which all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, disability status, national origin, veteran status or any other characteristic protected by law.

**Compensation and benefits**:We offer an excellent compensation and benefits package, an exciting opportunity, and the chance to grow and contribute to an energetic, collaborative team. To apply, please submit your resume with salary expectations. Resumes submitted with salary requirements will have first consideration.

Pay: $25.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Customer service: 5 years (required)
- Administrative Assistant: 5 years (required)

**Location**:

- Punta Gorda, FL 33982 (preferred)

Ability to Commute:

- Punta Gorda, FL 33982 (required)

Ability to Relocate:

- Punta Gorda, FL 33982: Relocate before starting work (required)

Work Location: In person