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Contract Services Specialist Level I/ii

4 months ago

Sacramento, United States Sacramento County, CA Full time

**The Position**:
**Come join one of **Forbes Magazine's Best Employers**

**Level 1 - $3,960.24 - $4,814.58/month**
**Level 2 - $4,357.00 - $5,294.82/month**

**This is a limited continuous filing exam. Next filing cut-offs are at **5:00 pm** on**:
**6/18/24, 7/16/24 (final)**

The Contract Services Specialist (Levels I/II) works in a centralized procurement function within a department or division and performs paraprofessional tasks involved with procurement of a wide variety of commodities and services on behalf of others. Incumbents in this class spend 75% of the time making purchases using decentralized procurement methods.
Contract Services Specialist (Levels I/II) serves as the paraprofessional class for the Contract Services Officer series. It is a single class with two salary levels. The level at which the initial appointment is made and when advancement occurs are at the discretion of the appointing authority. Incumbents may advance from Level I to Level II provided that they have demonstrated the ability to perform the responsibilities required at the higher performance level.

**Examples of Knowledge and Abilities**:
**Knowledge of**
- Principles, methods, and practices of large volume purchasing and procurement of services, supplies, parts and equipment
- Business administration principles
- Public relations techniques
- Common purchasing and legal terminology
- Sources for supplying a wide variety of services, supplies, parts and equipment
- Record keeping and reporting procedures
- Common word processing and spreadsheet software used on personal computers
- Factors and computation involved in determining costs/savings of large volume purchasing
- General laws and regulations applicable to bidding procedures and purchasing operations
- Materials, supplies, and equipment typically used in government operations and the sources for such products
- Contract and market research techniques

**Ability to**
- Understand and interpret oral and written policies, procedures, and regulations
- Understand and follow County, District, and departmental purchasing procedures
- Set priorities for work while using a computerized procurement system
- Establish and maintain effective working relationships with customers, vendors and others as necessitated by work assignments
- Observe, identify and resolve problems within assigned work
- Communicate clearly and concisely both orally and in writing with vendors and other personnel
- Use a variety of common and specialized directories, catalogues, and manuals to locate and order services, supplies, parts and equipment
- Serve as liaison between department personnel and vendors
- Properly interpret, explain, and make decisions involving policies, procedures, and regulations
- Analyze data and drawing sound conclusions
- Exercise discretion and initiative in compiling and selecting appropriate data to make independent decisions
- Deal with professional salespeople, vendors, County employees, and other personnel tactfully but authoritatively
- Prepare comprehensive, clear, and concise reports
- Provide work direction to technical and clerical staff performing purchasing duties
- Assist in training and evaluating technical and clerical staff performing purchasing duties

**Employment Qualifications**:
**Minimum Qualifications**

**Either**: 1. An AA/AS Degree or higher (or equivalent units) in Business Administration, Purchasing, Materials Management, Marketing, Economics or another field that is closely related to the intent and duties of this class.

**Or**: 2. One year of full-time paid experience performing duties involving one or more tasks in the procurement cycle process which would include the acquisition of materials by requisition through a central procurement organization, goods receipts, or working in direct support of professional contracting officers or direct sales.

**Note**: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

**General Qualifications**

Driver's License:
A valid California Driver's License, Class C or higher is required prior to appointment to this class. Failure to maintain the appropriate California Driver's License may constitute cause for termination from the class in accordance with Civil Service Rule 11.4. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.

Criminal History and Background Check:
There is a need for a criminal history and background check for positions in this class.

In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

Physical Requirements:

- Incumbents need to possess sufficie