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Publishing Assistant, Flatiron

4 months ago

New York, United States Macmillan Publishing Group, LLC Full time

Flatiron Books is seeking a motivated individual for the full-time position of Publishing / Design Assistant. This is a great opportunity to learn more about the cover design process and publishing as a whole. This person would work with both the art and publishing operations departments to

**What you'll do**:

- Coordinate with freelance designers and in-house contacts in marketing, audio and subrights to share final cover files and rights information
- Maintain a database of freelance contacts with up-to-date information.
- Communicate with vendors regarding agreements and invoice submissions and troubleshoot issues with vendor paperwork and invoices/ payments
- Check files from freelancers to confirm dimensions and specs
- Create jpgs of covers, upload final covers to internal systems
- Update designs and copy on backlist titles.
- Attend weekly production and jacket meetings and send out meeting agendas and minutes for bi-weekly meetings
- Follow up with editors and key people to confirm next steps on cover process
- Help with photo/art research
- Assist with seasonal planning for Flatiron books, including communicating editorial and sales deadlines to the staff.
- Monitoring internal systems to ensure title information is correct and current.
- Organize and participate in publishing and channel strategy meetings, and assisting with meeting prep and follow-up.

**What you'll bring**:

- Extremely well organized, strong attention to detail, follow-up skills and excellent time management skills.
- Strong writing and communication skills, and ability to work well within a team and individually.
- Strong creative and analytical skills
- Enthusiasm for books and publishing

**Ideal Experience**:

- Proficiency with Word, and Excel required
- Basic knowledge of graphic design fundamentals and Adobe Photoshop + InDesign is a plus
- Experience with Google Suite a plus

This role will have an annual salary of $47,500.

Macmillan Publishers is the U.S. trade division of the Holtzbrinck Publishing Group, a large family-owned media company headquartered in Stuttgart, Germany. Its publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, Macmillan publishes under the Pan Macmillan name. The German company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.