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Financial Assistant 2
4 months ago
**Financial Assistant 2**:
**Search #**: 498309
**Work type**: Full-time
**Location**: Storrs Campus
**Categories**: Fiscal, Accounting and Budget
**JOB SUMMARY**
**DUTIES AND RESPONSIBILITIES**
- Administer all aspects of payroll processing. purchasing, including supplier onboarding, ProCard purchase/reconciliation, purchase orders, foundation, and other disbursements.
- Facilitate the scholarship management award process.
- Assists with grant proposal development, post-award proposal management, grant-related issues, acts as a fiscal steward to the approved budget, and assists with the decision-making related to the appropriateness of requested expenditures.
- Initiate customer billings and assist with the cash management process.
- Serve as a resource regarding fiscal matters, monitor and analyze transactions, reconcile discrepancies, and ensure compliance with state, university, and school policies/procedures.
- Assist in the annual preparation of department/unit budget and forecast process, act as a fiscal steward to the approved budget, and assist with decision-making related to the appropriateness of requested expenditures.
- Prepares regular financial statements of condition for each unit or cost center and makes available timely and accurate financial information, including participation in the quarterly projection process, variance analysis to compare actual results to plans/forecasts, and participation in year-end processing procedures.
- Contribute to the development and maintenance of desk procedures, training materials, and provide training to faculty, staff, and student workers.
- Create and maintain content for the SFA Financial Services Office website.
- Create custom financial reports utilizing the University’s data warehouse and reporting services tools.
- May contribute to fiscal sections of surveys and grant and contract proposals or provide financial information to fulfill accreditation reporting requirements.
- Assists with special projects or assignments, which require a thorough understanding of fiscal and departmental procedures.
- Performs other related duties as required.
**MINIMUM QUALIFICATIONS**
- Bachelor’s degree in business administration, finance, or accounting, and two to three years of experience in financial record keeping, analysis, and reporting; or, an equivalent combination of education and/or experience may be substituted for the degree and years requirement.
- Sound knowledge of budget preparation and fiscal control methods with a proven ability to maintain financial integrity with large data sets.
- Knowledge of accounting practices and procedures.
- Ability to work independently and exercise sound judgment.
- User knowledge and demonstrated experience within a financial ERP system.
- Demonstrated communication skills, including the ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups.
- Basic project management skills and ability to contribute as part of a shared services team.
**PREFERRED QUALIFICATIONS**
- Bachelor’s degree in business administration, finance, or accounting with five to ten years of progressively responsible experience in financial record keeping, budgeting, and reporting.
- Experience in working with Kuali Financial Systems, or equivalent ER; PageUp, HuskyBuy.
- Previous higher education experience at a large university.
- Experience working in an arts-related field.
- Strong database development, management, report writing, and querying skills; experience with InfoAssist/WebFocus reporting tools preferred.
- Familiarity with website software (i.e. WordPress) and content management.
**APPOINTMENT TERMS**
**TERMS AND CONDITIONS OF EMPLOYMENT
