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Student Services Accounting Coordinator Ii

4 months ago

Valencia, United States College of the Canyons Full time

**Description**:
The Santa Clarita Community College District/College of the Canyons is seeking **two (2), full-time Student Services Accounting Coordinator II (SBO) positions** in the Student Business Office.

**Salary Placement**:
**Salary placement **will be on **Range 32 **of Classified Represented Salary Schedule B. **Initial salary step placement for new employees is customarily at step 1, 2, or 3 **($5,936.00/ $6,300.00/ $6,656.00 per month) of this 20-step salary range.**

**Probationary period **for new Classified employees is six months. **Work year **is 12 calendar months. The **normal workweek **for this position is **40** hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. **A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.**

**Who We Are**

**Who We Want**

**“Big Picture” Responsibility**:
Reporting to and under the direction of the Director, Student Business Office, coordinates activities related to processing third-party billing, special programs, collection of student registration and/or other fees, monitoring account aging, balancing daily deposits, cashiering duties and auditing and disbursements of student/third-party refunds. This position is responsible for complete and accurate accounting records for all student accounts - tuition collections, refunds, and third-party billings and deferments. Performs technical accounting and auditing work in analyzing student accounts, identification and correction of irregularities, post and review of student accounts, reports and assists in compliance with applicable rules, regulations, policies and procedures. Oversees sponsorship account setup and maintains records. Assures compliance with state and federal regulations, policies, and procedures. Performs other related duties, as assigned.

**Example of Duties**:
**Essential Duties**:

- The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class._
- Performs a variety of technical accounting work involving the allocation and disbursement of funds as required by program guidelines. Specializes in Accounts Receivable.
- Processes third-party billing accounts and special payment accounts. Prepares and processes third-party billing statements, assures paperwork is accurate and complete, monitors and processes payments and refunds, tracks aging accounts, updates billing information, and coordinates activities with students, staff, college departments and third-party agencies. Approves and establishes new third-party agreements with providers. Communicates with third party agencies to arrange payments or resolve discrepancies as necessary. Maintains currency on third-party financial reporting regulations, procedures and use of their proprietary billing portals or databases.
- Serves as liaison between the District and the United States Department of Veteran Affairs, State Approving agency for Veteran Affairs and other related organizations regarding veteran affairs student accounts. Represents District as a Certifying Official with U.S. Department of Veteran Affairs. Communicates with our Veterans Resource Center to assure accurate reporting.
- In collaboration with the Director, inputs, updates, prepares, maintains, and formats statistical reports, runs queries, and coordinates data collection for various District and auxiliary organization audits.
- Creates and maintains a variety of complex financial and statistical reports and summaries related to student accounts. Prepares, files, and reconciles required tax reports. Receives, reviews, balances, and reconciles accounts and financial reports from records maintained.
- Audits, monitors, posts, reconciles, and adjusts student and general ledger accounts, student accounts receivable; including compiling and analyzing accounting data and statements for managers and auxiliary operations, as necessary to ensure proper internal control.
- Establishes and monitors payment arrangements, fee deferments and waivers in the system.
- Coordinates and performs all operations of activities pertaining to student accounts. Advises students and evaluates financial holds. Assures prompt and proper payment of invoices, collection of funds, and funds deposited in student accounts and general ledgers.
- Assists Director with implementation of auditor recommendations, maintenance of current procedures regarding student accounts, monitors and evaluates cashiering procedures, compiles manuals and assures dual control. Assists Director in ensuring compliance with audit requirements and identifying and reporting compliance issues to the Director if the issues cannot be resolved. Assists with development of st