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Executive Assistant

4 months ago

FontanaonGeneva Lake, United States Gordy's Marine Full time

Gordy’s Lakefront Marine is looking for a part-time executive assistant & Sales Admin to assist our General Manager and Director of Sales with day-to-day tasks. We are looking for someone who has strong communication skills, can provide great customer service and has great organizational skills.

The Executive Assistant must not only be driven to achieve results but also committed to doing it the “Gordy Way” by always living the company values and culture, which is built on hard work, integrity, teamwork, and having a positive attitude.

Scope and Responsibility:
Primary Responsibilities
- Supporting the GM with note taking from meetings and documenting what was communicated and all action items including who is responsible, for what, and by when. Distributing those notes and action items to all relevant teammates in a timely manner.
- Documenting process flow in all areas of the business, and keeping all documented processes visible and “alive” in all areas of the business, in efforts to create more efficiency and effectiveness.
- Researching issues, collecting facts and providing debriefs to the GM for decision making.
- Maintaining comprehensive and accurate records.
- Performing minor accounting duties as needed.
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Answering phone calls in a polite and professional manner.
- Managing the GM’s calendar, including making appointments and prioritizing the most sensitive matters.
- Admin functions - scheduling appointments, follow up on previous appointments or concerns (returning calls to customers and/or employees)
- Take notes during meetings for follow up
- Attend daily or weekly meetings to stay current with all GM activity
- Have regular daily communication with general manager
- Be willing to attend customer events and/or boat shows. Also attend manufacturer & training seminars, including other dealership visits.
- Scheduling and coordinating events, training, and meals (i.e. boat shows)
- Coordinating travel and hotel accommodations for employees attending Gordy related events
- Gather and review data to be analyzed by GM or Directors
- Maintenance and Auditing boat, customer, and deal records and paperwork
- Ability to be firm but fair with teammates when doing follow up on action items.

Skills and Abilities:

- Trustworthy with confidential information
- Time management and ability to meet deadlines
- Strong verbal and written communication skills
- Strong organizational skills, attention to detail and ability to multi-task

- Problem solver that takes initiative with an “Extreme Ownership” mindset
- Demonstrate trustworthiness and professionalism with all team members and customers

- Positive attitude and willing to have some fun with a passion for the marine business
- Computer skills - Microsoft Office, Google sheets
- Strong attention to detail
- Self-motivated
- BA in Business Management preferred

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