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Office Administrator

3 months ago

Tucson, United States StorSuite Full time

**Overview**: The Office Administrator & Warehouse Assistant ensures the smooth operation of office and warehouse activities. This role is pivotal in maintaining organizational efficiency by managing office communications, scheduling, document management, and visitor reception, as well as facilitating warehouse operations such as inventory management, order fulfillment, and maintaining cleanliness and organization.

**Responsibilities**:

- Handle mail distribution, package logging, and travel arrangements as needed.
- Maintain and update office calendars, schedule meetings, and prepare necessary documentation and agendas.
- Greet and assist visitors, providing a professional front-office presence.
- Ensure that the office and warehouse environments are tidy, organized, and equipped with needed supplies.
- Oversee inventory levels, order office and warehouse supplies, and ensure equipment is in good working condition.
- Build and restock kits to maintain minimum inventory thresholds and complete client orders promptly.
- Perform quality assurance checks: this includes warehouse outputs, like printed and laminated materials, as well as deliveries received from third party print agencies
- Coordinate with service providers, including cleaning and vendor deliveries, to maintain office and warehouse functionality.
- Track office expenses and manage budget reporting.
- Assist in the collection and processing of receipts and financial documents.
- Conduct regular equipment inspections and maintain security protocols.
- Engage in continuous improvement of office and warehouse processes.
- Assist management as needed.

**Qualifications**:

- Proven experience in office administration and warehouse management.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Ability to work independently and as part of a team in a dynamic environment.

**Physical Requirements**:

- Capable of performing physically demanding tasks within the warehouse

**Pay Range**: $14.00-$17.00/hr.

Pay: $14.00 - $17.00 per hour

Expected hours: 35 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
- Weekends as needed

**Experience**:

- Warehouse: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Ability to Commute:

- Tucson, AZ 85705 (preferred)

Work Location: In person