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Medical Staff Coordinator
4 months ago
About Us:
CarePoint Health is one of New Jersey’s leading health care systems comprised of three long-standing and highly-regarded hospitals - Bayonne Medical Center, Christ Hospital, and Hoboken University Medical Center. CarePoint united these three area hospitals to provide 360 degree coordinated care by integrating the medical facilities and physician networks associated with these institutions. With over 3,500 employees, CarePoint is the largest private employer in Hudson County, New Jersey, and each year provides care to over 300,000 individuals.
CarePoint prides itself on its patient-focused approach to care delivery, with an emphasis on preventative medicine, health education, and disease management. Leveraging its vast network of physicians and healthcare experts, CarePoint is quickly becoming recognized as a leader in the broader healthcare landscape as it pioneers creative solutions to address urgent population health needs.
What You'll Be Doing:
: Under the direction of the System Director of Medical Staff Credentialing and Payer Credentialing, is responsible for coordination and oversight of the Medical Staff Services Department, meeting management, flow of information from medical staff committees through the Medical Executive Committee and the Governing Board. Assists with TJC Survey preparation for the medical staff/leadership function, including staff and medical staff education regarding accreditation standards. Works closely with Corporate Medical Administration with regard to medical staff and bylaws issues.
SPECIFIC JOB FUNCTIONS:
- Responsible for coordination and preparation of medical staff functions; prepares for committee meetings, takes minutes, processes and distributes appropriate correspondence.
- Processes Advancements after provisional year.
- Prepares Credentials meeting agenda with incoming applicants as well as other Medical Staff categories and updates.
- Performs bookkeeping activities for the medical staff.
- Assists in compliance with the accrediting and regulatory agencies (i.e., Joint Commission, CMS, NJBOME, etc.) in regard to medical staff while developing and maintaining a working knowledge of the statutes and laws.
- Maintains the confidentiality of all business/work and medical staff information.
- Assists in managing the flow of information between the MSO team, Credentials and MEC Committee members, Medical Staff Leadership (including the Service, Department and Section Chairpersons) and the Chief Medical Officer.
- Maintains open communication with the Medical Staff, Administration, Hospital Departments, practitioner’s office staff, Corporate Office, and related health agencies. Identifies and works to solve problems as they arise.
- Maintains knowledge of standards of The Joint Commission, CMS, and State and Federal regulations related to Medical Staff organization.
- Maintains working knowledge of the Medical Staff Bylaws, Rules and Regulations, and Hospital policies, and works to ensure the medical staff’s compliance with the stated parameters.
- Provides supportive services to Medical Staff leaders in fulfilling the responsibilities of their offices.
- Schedules and attends Medical Staff meetings as necessary. Assists as needed with agenda and materials preparation. Records minutes at specified committees.
- Assumes other related responsibilities as required.
- Assumes responsibility and accountability as Custodian of Records for all files, minutes, reports, etc., relative to the activity of the Medical Staff
- Composes and distributes monthly Medical Staff Calendar
- Pick up and distribute medical staff mail/assign mailboxes
- Maintains orderly medical staff lounge
- Works with medical staff officers on elections; provides support as necessary
- Coordinates new physician orientation as directed by the Corporate Office
- Schedules applicant interviews as directed by the Corporate Office
- Create and maintain new provider EMR access
- Prepares and disseminates board letters and "after BOT" procedures
- Collects and enters AMION monthly call schedules
- Maintains the electronic board with current information as directed by medical staff officers, and the Corporate Office
ADMINISTRATIVE MANAGEMENT OF FPPE/OPPE PROCESSES
- Compile internal information related to focused or ongoing professional practice evaluations (FPPE/OPPE), performance improvement, utilization patterns, peer review, or performance information, as assigned.
- Collaborates with the quality management department to distribute OPPE reports. Ensures Department Directors and Section Chiefs receive OPPE data for the practitioners in their Department or Section according to schedule and have access to OPPE data at the time of reappointment.
- Coordinates the FPPE process according to regulatory requirements. Ensures that all new applicants undergo FPPE within established timeframes, following up with proctors and/or reviewers as necessary.
- All other duties as assigned
What We're Look
