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Accounting Specialist I

3 months ago

Phoenix, United States State of Arizona Full time

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY
- Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements._
- The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness._

**ACCOUNTING SPECIALIST I**

Job Location:
Address:
Arizona Correctional Industries (ACI)
4441 East McDowell Road
Phoenix, Arizona 85008

Posting Details:
**Salary**: $41,040.00

Grade: 16

Closing Date: 05/29/2024

Job Summary:
Do you have experience working in a secure manufacturing environment? Do you have any college accounting course credits? This is the perfect opportunity to join our rewarding ACI team

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an accounting specialist with excellent communication skills. This position performs a variety of finance and budgeting functions and/or transactions, using AZ360 and the AZ Procurement Portal (APP). Retrieves and compiles complex data from database systems and sources to prepare monthly reports and reconciliations. Enforce sanitation and security practices in accordance with agency policies, procedures and best practices.

Job Duties:

- Processes sales orders, invoices and customer payments
- Resolves customer and sales representative issues
- Reconciles customer account discrepancies
- Processes customer refunds and credit memos as necessary
- Reviews, analyzes and approves fiscal transactions such as invoices and payments using AZ360 and Arizona Procurement Portal (APP) programs
- Prepares adjusting journal entries concerning accounts receivable
- Creates and applies credit memos and adjustments to customer accounts
- Researches and resolves accounting and invoice issues with customers and staff
- Confers with the Controller, Assistant Controller and other department management
- Recommends changes to departmental procedures to increase efficiency
- Attends weekly accounts meetings
- Meets with the Controller and Assistant Controller to review current accounts receivable aging
- Generates reports and prepares journal entries
- Drives on State business or to perform audits at outlying ACI shops
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):
Knowledge of:

- Governmental and manufacturing accounting principles
- Government payment methods and concepts
- Generally Accepted Accounting Principles
- Techniques of proper collecting from private and government entities
- Current sales tax procedures and policies
- Office procedures
- Practices and policies relating to work habits
- Accounting systems, spreadsheets and formulas

Skill in:

- Effective verbal and written communication
- Analysis and interpretation of accounting information
- Training accounting procedures and methods
- Maintaining accounts receivable in Epicor
- Microsoft Office - Creating Excel spreadsheets
- Planning, coordinating and establishing priorities
- Effective problem-solving and research

Ability to:

- Set priorities
- Communicate effectively
- Analyze reports
- Learn and be proficient in the use of Epicor and Arizona Financial Information Systems accounting systems and Microsoft Office Excel spreadsheets
- Plan and communicate with staff and customers
- Research and resolve issues
- Work in a correctional environment with inmates

Selective Preference(s):

- Minimum of 12 semester hours of accounting classes or an Associate’s Degree in accounting from an accredited University
- Five (5) years of working experience in accounting
- Office procedures and management classes

Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and a drug test.

**Benefits**:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Hum