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Accounting Coordinator

3 months ago

Reading, United States Good Life Companies Full time

**Position Summary**:
The accounting coordinator is responsible for assisting the operations of the organization's accounting department, processing financial reports, and serving as a liaison between the accounting staff and other department personnel or external parties. The coordinator will maintain a record of advisor commissions and payout, accounts payable and receivables, processing payroll, issuing invoices, updating account statements, resolving account discrepancies, and managing bank reconciliations. Also, must help with tax audits, as well as performing bookkeeping functions and other administrative tasks as needed. This role requires excellent analytical skills and knowledge of accounting principles and disciplines.

**Essential Roles and Responsibilities**:

- Managing and responding to vendor invoices promptly to maintain positive relationships and efficient operations.
- Overseeing bill payments, ensuring all payments are processed accurately and on time to avoid late fees and maintain good credit standing.
- Handling accounts receivable activities, including invoice generation, payment tracking, and follow-ups to ensure timely revenue collection.
- Processing advisor commissions accurately and timely, ensuring all contractual obligations are met and advisors are compensated according to their agreements.
- Administering employee payroll, including calculating wages, deductions, and taxes, to ensure employees are paid accurately and on schedule.
- Paying company credit card bills, monitoring charges for accuracy, and ensuring payments are made before due dates to avoid interest and penalties.
- Ensuring all payments, whether for vendors, utilities, or services, are sent when due to maintain uninterrupted operations and services.
- Resolving payment disputes effectively, working with vendors or clients to clarify discrepancies and reach mutually agreeable solutions.

**Daily and Monthly Responsibilities**:

- Daily management of incoming invoices to ensure they are accurately recorded, approved, and prepared for payment.
- Overseeing daily and monthly bill payments, ensuring all obligations are met on time to maintain good credit and avoid penalties.
- Daily tracking and follow-up on outstanding payments to ensure timely revenue collection and accurate financial reporting.
- Conducting daily reconciliations of bank transactions to maintain precise financial records and identify any discrepancies early.
- Calculating and processing advisor commissions on a regular basis to ensure accurate and timely compensation according to agreements.
- Bi-weekly administration of payroll, including accurate calculation of wages, deductions, and taxes, to comply with legal requirements and ensure employee satisfaction.
- Managing and reviewing credit card statements monthly to ensure payments are made before due dates, avoiding interest and penalties.
- Performing month-end closing activities, including journal entries and account reconciliations, to accurately reflect the company’s financial position.
- Preparing comprehensive financial reports monthly, such as profit and loss statements and balance sheets, to support strategic decision-making and provide insights into the company’s financial health.

**Essential Qualifications**:
**Education / Certifications**:

- Bachelor’s degree required

**Experience**:

- 2+ years of experience required
- QuickBooks experience is a must

**Benefits**:

- 401(k)
- 401(k) 4% Match
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person