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Executive Assistant

4 months ago

Scottsdale, United States Sleepyhead USA Full time

Sleepyhead, a rapidly growing mattress topper company, is seeking a highly skilled and detail-oriented Executive Assistant.

**Job Summary**:
We are seeking a highly capable and dedicated Executive Assistant to play a critical role in managing a fast-paced businesses. This position is ideal for someone who thrives in a dynamic environment and is skilled at juggling multiple tasks efficiently. The Executive Assistant will be pivotal in supporting day-to-day operations, managing administrative staff, and ensuring smooth business functions.

**Responsibilities**:

- **Employee and Operations Management**: Oversee daily operations and manage administrative staff. Ensure all aspects of business management are handled efficiently, including employee relations.
- **Scheduling and Calendar Management**: Maintain and manage detailed calendars for business and personal commitments, ensuring optimal organization and time management. Arrange meetings, appointments, and travel schedules with precision.
- **Communication and Note-Taking**: Attend meetings and conference calls, taking comprehensive notes and ensuring all action items are documented and followed up on. Serve as a communication link between the business owner, staff, and external partners.
- **Stress and Discrepancy Management**: Handle workplace stress and discrepancies effectively, ensuring they are resolved in a timely and professional manner. Provide support in decision-making processes during high-pressure situations.
- **Personal Assistant Duties**: Manage personal tasks for the business owner, including but not limited to caring for a pet dog, handling personal appointments, and assisting with personal projects and errands as needed.

**Qualifications**:

- Proven experience as an Executive Assistant, preferably with experience managing multiple businesses.
- Strong organizational and time management skills, with the ability to prioritize tasks and handle multiple deadlines.
- Excellent written and verbal communication skills, with a knack for precise note-taking.
- Proficiency in Microsoft Office Suite and calendar management tools.
- Ability to handle confidential information with discretion.
- Experience in HR and payroll management preferred.
- A compassionate and professional approach to handling personal assistant duties, including pet care.

**Join Us**:
Pay: $55,000.00 - $65,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- Monday to Friday
- Weekends as needed

Ability to Commute:

- Scottsdale, AZ 85251 (required)

Ability to Relocate:

- Scottsdale, AZ 85251: Relocate before starting work (required)

Work Location: In person