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Administrative Assistant

3 months ago

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Johnson & Johnson is recruiting for an Administrative Assistant in Danvers, Massachusetts.
- Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. _

Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science.

As the Administrative Assistant to the Clinical Training Team and Advanced Training Team, responsibilities will include:

- Providing administrative and project coordination support for the team, to include shipping and returning training materials and equipment to as needed for educational events.
- Executing administrative tasks associated with Clinical and Product Foundational Training/onboarding for our field team, such as communicating requirements, logistics, organizing and verifying documents, and assisting with schedule changes.
- Facilitating document maintenance and approval process in a content management platform (e.g. Veeva Vault)
- Performing administrative tasks associated with ExCEL activity planning, tracking and execution.
- Communicating cross-functionally with other departments within Abiomed, J&J, and vendors
- Assisting with scheduling travel for team members
- Documents information for correspondence, meeting materials, and other reporting sources in a variety of formats
- Preparing meeting agendas, materials, managing calendar requests, and ensuring appropriate technology support
- Maintaining flexibility, anticipation, and advanced organizational skills which are essential for adjusting to changing daily schedules.
- Developing project communications, including but not limited to PowerPoint decks, Word documents, Excel spreadsheets, SharePoint administration, etc.
- Maintaining team distribution lists
- Scheduling and prioritizing internal and external meetings and planning small team events (managing event communications, contracting venues, managing catering, room set-up, etc.)
- Facilitating interview scheduling for future Clinical Training Team personnel
- Demonstrating Johnson & Johnson’s Leadership Imperatives and Credo.

**Qualifications**:

- High School diploma and/or equivalent work experience required
- A minimum of 2 years’ experience at a technical school/program preferred
- Minimum of 4 years of intermediate to advanced administrative experience required
- Able to maintain confidentiality, establish secure filing procedures and safeguard materials and information required.
- Demonstrates strong communication skills
- Must have a keen sense of prioritization, organization, flexibility, and time management to ensure maximum effectiveness for the benefit of the team.
- Advanced proficiency with Microsoft office programs (Word, Excel, PowerPoint, Teams, Outlook, etc.) required.
- Advanced proficiency with productivity tools and portal technology a plus (Veeva Vault, Salesforce, Concur, Cornerstone, OnDemand, Workday, SharePoint, Zoom)
- This position is required to be based in Danvers, MA.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.