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Administrative Assistant/hr Representative
3 months ago
**YOUR TASKS**:
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations, both locally and internationally.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Submit and reconcile expense reports for senior staff.
- Manage office calendars for senior staff.
- Schedule internal and external events.
- Manage meeting room schedules.
- Manage telecommunications.
- Manage incoming postal mail, scan/forward to the appropriate persons/department.
- Perform exceptional customer service assistance to internal employees and external customers or clients.
- Maintain and organize office files.
- Greet visitors and maintain visitor login information.
- Conducts new hire orientation in-person and virtually for exempt and non-exempt personnel.
- Reviews, verifies and processes all new hire paperwork for accuracy and completeness, including coordinating and verifying benefits enrollment.
- Maintains human resources records, including personnel files, new hire forms, I-9’s, W-4’s, and other documents to ensure that records are current, confidential, complete, and in compliance with company and government regulations and deadlines.
- Posts federal and state rules and regulations and ensures compliance with FLSA, FMLA, EEO, OSHA, and other governmental agencies.
- Maintains foreign transfer visa process serving as primary contact for expat.
- Ensure dissemination and compliance of human resources policies, procedures, and programs to ensure that all employees are well informed and work in compliance with policies and regulations.
- Completes other projects/tasks/clerical and support duties as assigned by manager and senior leaders.
**YOUR PROFILE**:
- 1-3 years of previous experience as an Office Receptionist or Administrative Assistant
- 0-2 years of experience in a human resources function
- Associate’s degree in Business Administration, Human Resources or related field is preferred
- Excellent written and verbal communication skills
- Organizational abilities and data entry skills
- Positive and friendly attitude
**WE OFFER**:
- Medical, Dental, Vision, Life Insurance, and Disability Pay.
- 401(k) with company matching up to 6%.
- Paid Time Off, including paid holidays.
- Flexible Spending Accounts.
- Voluntary benefits such as legal and financial assistance, pet insurance, and more.
- Employee Assistance Program.
- Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.
- Commuter benefits.
- Employee engagement activities.
