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Payroll Specialist
3 months ago
The payroll Specialist is responsible for the day-to-day and off-cycle payroll operations for assigned pay cycles. The specialist ensures compliance with established procedures for the accurate and timely preparation, documentation, maintenance and disbursement of payroll checks, payroll taxes, vacation, PTO, and leave of absence records for assigned pay cycles. Perform payroll tasks as assigned, which may include assisting and providing backup for other Payroll team members. Responsible for ensuring client satisfaction is achieved throughout all position responsibilities.
**ESSENTIAL FUNCTIONS**
**Payroll Administration and Compliance**
- Verify reasonability of all information received from other teams and systems (e.g., Workday (HCM) Thompson Reuters 3E, WorkForce, etc.)
- Update Ascentis payroll database for any changes which are not part of interfaces.
- Ensure all appropriate tax related forms (Payroll and Partnership Questionnaire, W-4, etc.) are received, properly completed, and implemented within the payroll system.
- Ensure the payroll system reflects the appropriate wage reporting and tax withholding for all personnel (considering visa, citizenship, assignment, work location, pay method, etc.)
- Ensure overtime hours, expenses, and various benefits, including non-cash benefits are paid and categorized appropriately with the payroll systems according to federal and state wage and hour regulations and Client’s policies.
- Accurately process all components of regular payroll cycle and off cycle checks, including auditing, reporting and filing.
- Demonstrate working knowledge of data, systems integration and process workflows regarding information coming into or out of the Payroll Department.
- Demonstrate working knowledge of federal, state, reciprocal, and local taxation including definitions, percentages, limits and when each is applicable.
- Demonstrate working knowledge of taxation methods and the appropriate use of each including for employees whose work/home states are different.
- Demonstrate working knowledge and understanding of domestic office policies for staff.
- Demonstrate working knowledge and understanding of employee benefit deductions, including section 125, retirement plans, short-term disability, leave of absence policies, workers compensation and relocation.
- Demonstrate working knowledge of IRS regulations regarding tax treatment of non-cash benefits.
- Demonstrate intermediate analytical skills with the ability to identify issues and propose solutions.
- Administer complex payroll taxation arrangements.
**Communication**:
- Maintain confidentiality of all information communicated to Payroll.
- Effectively respond to employee and firm management questions about earnings and tax withholdings, deductions, and other compensation related questions, which may require in-depth analysis and research.
- Effectively respond to questions regarding all aspects of leaves of absence and any phase of the payroll process.
- Effectively communicate with co-workers within and outside of Payroll.
- Ensure all documentation is thorough, accurate, and appropriate.
**Education and Experience**
- Degree in Accounting, Finance, Business or related field and four years multi-state, global payroll experience. Equivalent work experience may be substituted for degree.
- Intermediate knowledge of payroll and related US federal, state, and local regulations, including wage and hour.
- Intermediate knowledge of multi-state and remote work tax reporting and withholding requirements. Familiarity with expatriate payroll processing preferred.
- APA Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) or other relevant professional certification preferred.
- Knowledge of integrated, cross-functional business systems. Experience with Ascentis Payroll, WorkForce Software, and Workday HCM preferred.
- Knowledge of GDPR, California, and other relevant data privacy requirements.
**Job Type**: Contract
Pay: $35.00 - $41.00 per hour
Application Question(s):
- How many years of APA Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) or other relevant professional certification experience do you have?
**Education**:
- Bachelor's (preferred)
**Experience**:
- Global payroll: 4 years (required)
Work Location: On the road
