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Administrative Coordinator
3 months ago
**Minimum Qualifications**:
Bachelor’s degree or equivalent and three years’ experience.
**Job Summary**:
Provide advanced administrative business skills and coordination of administrative activities as needed by the Chair and Faculty in the general operation of the department.
**Job Duties**:
- Coordinate departmental human resource functions in collaboration with the Business Manager and Senior Administrative Manager; provide administrative support for the recruitment and selection process.
- Process all POWER requests (ePro, travel, vouchers) via the AE Service Center which includes reconciling receiving reports with monthly account reports and clearing encumbrances throughout the year.
- Assist faculty with educational needs including course preparation, copying and scanning course materials, tracking students, scheduling classes by reserving rooms and/or through virtual options.
- Provide general administrative support to faculty, staff and students.
- Coordinate and schedule meetings for department chair and faculty.
- Plan, organize, and coordinate special projects, events, functions, etc. in collaboration with faculty and staff.
- Collect information, conduct research, and make recommendations to solve problems as they occur.
- Type routine, complex and/or confidential documents including correspondences, manuscripts, presentations, etc.
- Adhere to internal controls established for department as well as other duties as required supporting the mission and goals of the department and the University.
- Answer and screen telephone calls; answer the telephone courteously and efficiently and relay messages accurately.
- Greet and assist visitors.
- Sort and distribute office mail.
- Maintain faculty calendars and assist with scheduling meetings.
- Maintain curriculum vitaes and biosketches for department faculty
**Marginal or Periodic Functions**:
- Provide back-up support to other areas as needed.
- Perform related duties as assigned.
**Preferred Qualifications**:
***Proficient in MS Office (Microsoft Word, Excel, Outlook, Access, PowerPoint, Scheduler), strong oral and written communication skills, solid organizational skills, strong interpersonal skills. Ability to manage multiple and changing priorities.
**Salary Range**:
$53,280-$66,600 annualized salary. Actual salary commensurate with experience.
**Work Schedule**:
Partial Remote, on site as needed weekly. Monday through Friday, 8am to 5pm and as needed on occasion.
**EQUAL EMPLOYMENT OPPORTUNITY**:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
