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Equipment Planner

4 months ago

East Setauket, United States Stony Brook University Hospital Full time

**Equipment Planner**

**Position Summary**

**Duties of a may include the following, but are not limited to**:
**Equipment Planning Process**:

- Incumbent will be responsible for the preparation and coordination of all necessary documentation related to the FF&E planning coordination for any/all construction, renovation or relocation projects designated as the responsibility of our department in a self-competent and efficient manner.
- Incumbent will be responsible for preparing internal department “Equipment Standardization Forms and Documents” mainly through the use Microsoft Excel to maintain current equipment information database to be used for all assigned and future projects accordingly.
- Incumbent will be responsible for the coordination between any/all internal departments or external vendors associated with any/all construction, renovation or relocation projects designated as the responsibility of our department to ensure FF&E specification review, timely deliveries and acceptance of all items ordered in a self-competent and efficient manner.
- Incumbent will be responsible for creating a catalogue of all internal (existing) equipment and/or external (new) equipment FF&E deliveries and their current known existing department locations or their new equipment storage rooms in a self-competent and efficient manner to ensure all FF&E planned for any/all assigned projects is received and/or ready for turnover to internal departments and/or third-party contractors that matched assigned project construction schedules.

**Equipment Procurement Process**:

- Develop a thorough, comprehensive understanding of all internal procurement procedures and New York State purchasing guidelines.
- Liaise with Procurement and enter requisitions.
- Track purchase orders and change orders.
- Liaise with the internal Hospital Construction Project Management Office, third-party architects and third-party vendors in coordinating equipment specs and delivery.
- Oversee and monitor receiving.
- Liaise with SBUH Accounts Payable (A/P) Office to ensure timely payment of invoices.

**Financial & Management Reporting**:

- Develop a thorough understanding of the various systems such as SUNY Lawson software, Project Mates construction project planning software and any others assigned as needed.
- Monitor update and track Excel schedule for all equipment purchases by project by account.
- Accurately track and analyze financial, procurement and a/p information for all equipment purchases.
- Interact with various departments (i.e. Hospital Receiving, Accounts Payable, Property Control, Internal Audit and other various state agencies).
- Provide information on compliance with all equipment purchase transactions.
- Maintain all records required on Project Mates to provide a clear audit trail of all equipment purchases for construction and maintenance.
- Assist with the fiscal year-end process.
- Reconcile projects and accounts for closeout.

**Qualifications**

**Required**:

- Associate’s Degree in business or related field, plus a minimum of 5 years of work.
- In lieu of degree, 7 years work experience with a sole focus on equipment planning.
- Must have own transportation to be able to assist our internal department’s Equipment Coordinator and Project Manager’s at any offsite, SBM/SBUH clinical project locations assigned as the responsibility of the Department of Facilities Planning & Design.
- Proficient in Microsoft Excel and Word.
- Must have prior equipment planning and purchasing experience with working on small and large construction projects within a healthcare setting.

**Preferred**:

- Work experience in a Healthcare setting.
- Experience equipment planning for New Construction and/or Renovations.
- Familiarity with SUNY BI, Lawson, Project Mates, CPR and CLM.
- Bachelor’s Degree in business or related field.
- Experience with NYS Procurement Policy, Procedure and Guidelines.
- ___________________________________________________________________
- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.
-