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Operations Coordinator

4 months ago

Scottsdale, United States New Home Co. Full time

New Home Co. is a new generation homebuilder focused on the design, construction and sale of innovative and consumer-driven homes in major metropolitan areas in Arizona, California, Colorado, Oregon, Texas, and Washington. NEW HOME was named 2019 Builder of the Year by Professional Builder and is a multi-year recipient of "The Eliant" for Best Overall Customer Experience in the multi-divisional builder segment.

At New Home Co we believe that PEOPLE matter. The strength of our homes is built upon a foundation of focused, energized, visionary and dedicated team members. Our goal is to provide a workplace that supports you in doing the best work of your life.

Check out NWHM's 2023 Corporate Sustainability Report

**Position Job Title: Operations Coordinator**
**FLSA Status**:Hourly Non-Exempt
**Job Location**: Office

**Position Summary***
Assist the Operations Department, with all administrative duties and ensure the effective, timely completion of all tasks.

**Essential Duties and Responsibilities **include the following. Other duties may be assigned.

**Scheduling**:

- Maintain daily construction schedule update information and ensure its accessibility to managers and team members.
- Using the construction schedule, update weekly inspection draw information for the accounting department.

**Safety/Govt. Controls**:

- Oversee updated safety meeting notes from an outside third party that will document periodic and comprehensive on-site safety inspections in the log book per OSHA requirements.
- Oversee and coordinate all MSDS and Safety Manuals from trade contractors per OSHA requirements.
- Track contractor license activity and expirations
- Dust Control tracking for all communities
- SWPPP tracking and management of current communities

**Administrative Duties**:

- Obtain weekly starts and finals from the field staff and provide information to the accounting department for financial purposes
- Manage starts tracking and coordination with various departments
- Prepare check requests for permits and other construction-related fees.
- Maintain the permit log documenting house start dates and stages of permitting.
- Procure plot plans from consultants
- Maintain sequence sheet updates to the field teams.
- Review documented inspection reports from the Site Managers and from the engineers to make sure they are filed
- Assist with correspondence for the Vice President, Operations and field staff with correspondence.
- File all paperwork obtained from the Vice President, Operations and field staff.
- Build and maintain effective relationships with agencies, trade contractors and field team.
- Assist with all other special projects and tasks as directed by Vice President, Operations. (i.e. field staffing report, bond report, new team member Orientation)
- Work with Purchasing & Accounting on payment to trades
- Oversee the processing of utility and invoices for approval

**Managerial Responsibility**
This position does not supervise other employees.

**Position Qualifications**
- High school diploma or equivalent required; Bachelor’s degree preferred.
- 1-2 years of construction or purchasing experience preferred
- Safety, training, and scheduling experience preferred
- Ability to work independently and as part of a team
- Maintain a professional appearance and a “can-do” attitude
- Ability to perform the essential functions of the job.
- Strong computer skills with proficiency in Microsoft Office
- Strong interpersonal skills required.
- Good organizational skills and attention to detail.
- Ability to work well under stress and pressure.
- Ability to deal with multiple and changing tasks.
- Highly effective written and oral communication skills.

**Base Salary**: The expected base salary range for this position is between $55,000 to $65,000 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday. Additionally, this position is eligible for an annual bonus based on divisional and individual performance.

**Benefits**: In addition to competitive medical, dental and vision coverage, New Home Co provides comprehensive benefits to eligible team members and their dependents, generous paid time off policies, like vacation, holidays, sick leave, jury duty, and bereavement; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short
- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 8% of team member contributions; as well as a wellness incentive program.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform