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Pt Freelance Meeting Planner

3 months ago

Atlantic City, United States KL Logistics Full time

**PT Meeting Planner / Executive Admin - flex hours (Atlantic City)**

Freelance PT Meeting Planner / Executive Admin for Boutique Meeting Logistics Company - Flexible Hours.

APPLICANTS WITHIN DRIVING DISTANCE TO ATLANTIC CITY ARE PREFERRED. Work will be required from both your home-office, and Atlantic City home-based office.

As Needed Project-Based Meeting Planner / Executive Admin for a small home-based successful company: Looking for an experienced, self-motivated, detailed, fast-paced, professional with a minimum of 2 years Executive Admin experience and Meeting Planning experience to assist in handling an array of tasks.

Projects may include but are not limited to:

- Manage meeting logistics including venues and travel arrangements to include venue sourcing, contract negotiation, menu planning, budgeting, logistics, meeting planning, contracting
- Managing database for small and large programs (registration, travel, etc.)
- Manage the creation and consistent delivery of projects to the agreed upon timelines and expectation of quality
- Proofreading, editing, developing Word, PowerPoint and Excel projects
- Internet research
- E-mail, phone and written correspondence/communication with clients and third-party vendors in a professional and cordial manner
- Budget monitoring, invoicing, expense tracking and reconciliation
- Perform other administrative duties as directed

Qualification Requirements
- Successful administrative and meeting planning experience
- Proficiency using MS Office Suite: Outlook, Word, Excel and PowerPoint
- Bachelor's Degree preferred
- Availability is important as most tasks will need to be handled in a timely manner
- Superior customer service skills
- Impeccable "attention to detail"
- Excellent time management, organizational, and communication skills (oral, written, and telephone)
- Familiarity with the budgeting process (creating, tracking, adhering to, reporting)
- Confidence and professionalism when speaking with clients and vendors
- Ability to take initiative, set priorities and be flexible
- Ability to complete multiple tasks and manage a high volume of competing priorities across projects
- Ability to interact effectively
- Creative, organized, prioritization, and time management skills
- Strong communication skills including written and verbal
- Must have the ability to manage workload, work at a fast pace and adhere to tight deadlines
- Able to understand that this position will include lulls and peaks with business volume

Hours will be based on specific project work. This is not a full-time position and no set guaranteed weekly or monthly hours. Work is based upon project needs. If you're seeking a corporate environment with multiple team members, please note this is not the right fit, as we are a small home-based business.
- Please submit your resume with cover letter and references. Please do include a cover letter identifying what makes you the right fit for this position.

Company Information: A boutique Meeting Logistics Company with a special niche in the healthcare market. We are a successful business dedicated to exceeding our client’s expectations 100% of the time. We strive for flawless execution and have maintained this reputation for 14+ years under our current name, and 10+ years prior as a partnership. Our focus in on high-level advisory board meetings, annual national conferences, and as-needed projects. We provide an unparalleled client service and have developed and maintained relationships with clients, physicians, and vendors for 22+ years. Our home-based office is in Atlantic City, NJ.

**Job Type**: Part-time

Pay: $20.00 - $25.00 per hour

**Benefits**:

- Flexible schedule

**Education**:

- Associate (required)

**Experience**:

- Events management: 2 years (required)
- meeting planning: 2 years (required)
- administration: 2 years (required)

**Language**:

- English (required)

License/Certification:

- Driver's License (required)

Shift availability:

- Day Shift (required)

Willingness to travel:

- 25% (preferred)

Work Location: Hybrid remote in Atlantic City, NJ 08401