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Administrative Assistant I

4 months ago

Los Angeles, United States USC Full time

Keck Medicine of USC Advancement is seeking an Administrative Assistant. Under the direction of the Executive Director of Development for the Office of Alumni Relations and Medical Education fundraising team, the Administrative Assistant I will provide administrative assistance through functions such as planning, organizing, coordinating, scheduling, and implementing project activities and events to meet objectives. The Office of Alumni Relations and Medical Education, oversees and manages the alumni relations program and fundraising activity for medical education at the Keck School of Medicine of USC.

Essential job duties include, but not limited to:

- Plan, coordinate, and attend events, meetings, or other activities as requested
- Assist in the administration and coordination of a variety of administrative, academic, clinical, and education tasks and projects. Identify, cultivate, and steward donors and volunteers.
- Research, gather, organize, enter, reconcile, and summarize data for administrative and/or project reports and/or activities.
- Collaborate with development officers to share information on events and engagement opportunities.
- Conduct quality assurance reviews of assigned projects.
- Promote an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.
- Work effectively on multiple projects, set priorities, and maintain schedules.
- Attend professional meetings and seminars to enhance professional competence.
- Able to coordinate work with variety of people, including student and community volunteers, university officials, professional recruiters, and potential donors.
- Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
- This job requires occasional varying hours, including nights and weekends, to best fit the schedules of our philanthropic partners

Job Qualifications:

- Associate's degree or combined experience/education as substitute for minimum education.
- Minimum of 2 years of work experience/education in secretarial or specialized clerical, including some administrative experience.

Preferred Qualifications:

- Bachelor’s Degree
- 2 years of experience with leadership in volunteer organizations and/or fundraising
- Excellent written and verbal skills
- Sound judgment and decision making
- Diplomacy: ability to cultivate and maintain relationships
- Practices a high level of integrity and honesty in maintaining confidentiality
- Demonstrated ability to work independently with little supervision
- Willing to follow safety protocols related to COVID-19 (i.e., wearing a mask)

The University of Southern California is one of the world’s leading private research universities with approximately 48,500 students from all 50 states and boasts one of the largest international student bodies in the country. USC is located in the heart of Los Angeles, a culturally rich metropolitan city, and is close to both beach and mountains with wonderful outdoor recreation opportunities. The mild temperatures along with the city’s average of 329 days of sun per year makes Los Angeles a wonderful city to live and work.

USC strongly values diversity, equity, and inclusion and is committed to equal opportunity in employment. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. All genders, BIPOC, LGBTQIA+, people with disabilities, veterans, bicultural/multicultural and bilingual/multilingual individuals are encouraged to apply.

Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.