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Accounts Payable Specialist

4 months ago

Irvine, United States Displayit Inc Full time

**OUR COMPANY**:
DISPLAYIT Inc. stands as an acclaimed designer and manufacturer, specializing in the creation of structured experiential environments. Established in 1998 in Irvine, California, DISPLAYIT is dedicated to designing, constructing, and installing innovative structural branded solutions that convey a cohesive brand message for our valued customers.

At the heart of our success is a team of highly talented individuals who collaborate creatively at the highest level, aiming to deliver the finest custom experiences. Our commitment is underscored by our relentless pursuit of creative solutions to exceed customer expectations. We exist not only to meet but to surpass the needs of our customers, and our unwavering focus is on operational efficiency.

Join us in our journey at our state-of-the-art facilities located in the vibrant city of Irvine, where innovation and excellence converge.

SUMMARY: Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

**DUTIES AND RESPONSIBILITIES**:

- Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
- Interfaces with appropriate departments to secure proper payment approvals.
- Prepares accounts payable checks.
- Oversees maintenance of accounts payable files and records.
- Prepares 1099s.
- Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
- Processes and oversees expense reimbursement and reporting.
- Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
- Prepares invoice deduction notices as required.
- Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
- Assists with monthly closings and bank statement reconciliation.
- Assists with related special projects as required.
- Performs other related duties as assigned by management.

**QUALIFICATIONS**:

- Associate's degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
- Proficient in Microsoft Office, QuickBooks
- Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
- Commitment to excellence and high standards.
- Acute attention to detail.
- Excellent written and verbal communication skills.
- Ability to prepare reports and business correspondence.
- Ability to understand and follow written and verbal instructions
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Ability to work independently and as a member of various teams and committees.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

**COMPETENCIES**:

- Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

**PHYSICAL DEMANDS AND WORK ENVIRONMENT**:

- Occasionally required to stand
- Occasionally required to walk
- Frequently required to sit
- Frequently required to utilize hand and finger dexterity
- Frequently required to talk or hear
- Occasionally required to lift/push/carry items less than 25 pounds

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

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