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Accounts Payable Specialist

3 months ago

Addison, United States FP-USA Full time

**Summary**:Ensures timely approval, payment, and documentation of vendor invoices and expense reimbursements per company policies and procedures.

**Essential Duties and Responsibilities **include the following. Other duties may be assigned.
- Review vendor invoices and expense reports for completeness and accuracy.
- Verify detailed information against back-up information including receiving reports and/or purchase orders, if available. When Purchase Order related, process invoice using 3-way-match approach.
- Obtain invoices for payment approval from approving managers. Code non-PO related invoices with GL information, description, vendor numbers, discounts, and amounts for approval and payment.
- Invoices reconciliation with parent company and inventory in-transit calculation.
- Process tax related online payments, including filing sales/use tax and business licenses.
- Communicate with vendors and employees to verify information, gain further documentation, and resolve discrepancies.
- Answer vendor inquiries related to payments and vendor account reconciliation.
- Accounts payable checks and EFT run.
- Distribute checks per instructions.
- Maintain accurate vendor information and organize files.
- Processes Travel & Expense reports.
- Research, communicate, and resolve discrepancies on Credit Card statements.
- Prepares analysis of G/L accounts, as required.
- Performs accounts payable reconciliation and prepares month-end closing statements.
- Performs year-end 1099 Form preparation, distribution, and related reports.
- Trains A/P back-up on job responsibilities and procedures.
- Assists and provides information to internal departments on a regular basis.

**Education/Experience**:
Associate's degree or equivalent and three or more years related experience and/or training; or equivalent combination of education and experience.

**Competencies**:

- Strong accuracy and attention to detail to assure correct payment and documentation.
- Dependability
- Professional communication skills to deal with employees and vendors regarding payments and required documentation of expenses per policy.

**Computer Skills**:
To perform this job successfully, an individual should be proficient in Microsoft Word, Excel, Outlook, Internet, and related Accounting software.

Pay: From $52,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Experience level:

- 3 years

Schedule:

- Monday to Friday

Work Location: In person