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Personal Assistant

4 months ago

Falmouth, United States Royal HaskoningDHV Full time

Are you looking for your next career step? This role will provide you with the opportunity to further your career by supporting the Director of a global consultancy, and to be part of an ambitious and growing team.

**About First Marine International (FMI)**:
First Marine International (FMI) is the shipyard technology and maritime market research group within Royal HaskoningDHV; and the international leader in shipyard design and shipyard performance improvement.

**About Royal HaskoningDHV**:
Royal HaskoningDHV has been connecting people for 140 years. Together, through our expertise and passion, we have helped contribute to a better society and improved people’s lives with work underpinned by our sustainable values and goals. We are an independent international engineering and project management consultancy leading the way in sustainable development and innovation. Royal HaskoningDHV is an Equal Opportunities Employer. We have the clear goal of driving diversity and inclusion across all dimensions. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences. We recognise that embracing diversity unlocks innovation and creativity and fosters collaboration. We want our employees to reflect the diversity of our communities and the customers we serve.

**Role Overview**:
This role would suit an experienced Personal Assistant who is keen to advance their career in this rewarding and interesting role by providing a high standard of professional support to the Director of the FMI advisory group, ensuring the delivery of the company goals and strategies.

**Job Role**:
Responsible for assisting the Director as well as other consultants to complete their work and assist with the smooth running of the organisation. This will include:
**Interfacing with the wider organisation**:
As a key link between FMI and the broader company, your role extends beyond the immediate office. Here’s how you’ll make an impact:
1. Strategic Insight: Proactively delve into company policies, strategies, and management structures. Understand the big picture to drive informed decisions.

2. Global Connections: Forge and nurture relationships with our offices both in the UK and abroad. Smooth operations depend on effective collaboration.

3. Central Hub: You’re the go-to source of information for FMI—internally and externally. Your knowledge keeps everyone informed and aligned.

4. Liaison with Support Functions: Assist the Director in managing interactions with other company functions. Your coordination ensures seamless processes.

5. System Updates: Keep the team in the loop regarding developments in company systems and procedures. Identify areas for improvement and drive positive change.

**Why This Matters**:

- **Efficiency**: Your efforts streamline operations and enhance productivity.
- **Collaboration**: By bridging gaps, you contribute to a cohesive company culture.
- **Continuous Improvement**: Your insights lead to better processes and outcomes.

**Providing direct support to the Director and general administration**:
1. **Office Management**: Take charge of the day-to-day running of our Falmouth office. From coordinating schedules to handling logistics, you’ll keep things on track.

2. **Correspondence Management**: Be the gatekeeper Efficiently distribute correspondence to and from the Director. Flag urgent matters and ensure timely follow-up.

3. **Diary Mastery**: The Director’s diary is your domain. Prioritize tasks, resolve conflicting priorities, and optimize time management.

4. **Travel Coordination**: Whether it’s international or domestic travel, you’ll handle it all. Visas, accommodations, and seamless arrangements—your expertise makes it happen.

5. **Financial Oversight**: Manage budgets, monitor payments, handle expense claims and keep things in check.

6. **Project Support**: Assist the Director and the wider team with various projects. From web-based research to document production and event planning, you’re the go-to resource.

7. **Advisory Group Development**: Contribute to the day-to-day running and growth of our Advisory Group. Your proactive approach ensures success.

**Other Duties**:

- **Occasional Travel**: Be ready for short trips to other RHDHV offices. Your expertise may be needed elsewhere.
- **Adaptability**: Fulfil any reasonable requests from your line manager within the scope of your role.
- **Safety and Well-Being**: As a Fire Warden, First Aider, and mental health first aider, you’re our point of contact for the Tremough Innovation Centre (Falmouth Office).

**This role might be right for you if you’ll bring**:

- **High Standards**: You uphold the highest standards of respect, integrity, confidentiality, inclusivity, and diversity. Your commitment to ethical conduct sets you apart.
- **Language Mastery**: Your knowledge of English spelling and grammar is impeccable. You’re th