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Administrative Project Coordinator
3 months ago
DESCRIPTION:
As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES + RESPONSIBILITIES:
- Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
- Manage and screen all calls, direct accordingly-primary phone contact
- Schedule meetings as needed.
- Conference room coordination.
- Assist in team travel arrangements as needed.
- Receive, sort and deliver mail.
- Maintain filing system organization for respective teams and individual projects
- Assists department with transmittals and FedEx
- Set up proposals.
- Completing and submitting Expense Reports
- Shop drawing management
- Assist Survey organization as needed.
- Maintain deadline calendar and project status list for the civil department
- Schedule and coordinate internal lunch and learns and continuing education seminars
- Order and maintain office supplies
- Complete expense reports.
- Create transmittals and schedule Fed Ex deliveries, courier deliveries, and mail project documents
- File, scan, and archive office files and project files
- General clerical tasks for project managers
- Help manage engineers individual continuing education records
- Assist PM’s by drafting design proposals and amendments
- Maintain proposal tracking system
- Coordinate contract review for project managers
- Work with PMs and APMs to develop a reusable file structure template w/ typical documents used on projects already saved in folders
- Pick Up/ Drop off project related documents from clients, municipalities, etc.
- Manage approval agencies permitting systems including project submittals, tracking reviews and approvals.
- Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates
QUALIFICATIONS:
- Associate degree in a relevant field, bachelor’s degree preferred
- Experience as an administrative assistant preferred
- Knowledge of Office equipment, such as computers and printers
- Proficient in Microsoft Office suite
- Attention to detail, organization and problem solving skills
- Written and verbal communication skills
Pay: $17.40 - $20.95 per hour
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Professional development assistance
- Referral program
Schedule:
- 8 hour shift
Ability to Relocate:
- Houston, TX: Relocate before starting work (required)
Work Location: In person
