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Administrative Assistant/office Manager

4 months ago

Silver Spring, United States Na Oiwi Kane Full time

**Location**:Silver Spring, MD

**Security Clearance**: US Citizen capable of passing a National Agency Check with Investigation

***Job Summary**:
Administrative Assistant/Office Manager needed to support a Department of Defense (DoD) Defense Health Agency (DHA) office. The position is in-person and on-site, daily weekday office management and administrative activities across multiple software, research, and analytical projects. (Experience in DoD administrative support is a plus).

**Key Responsibilities**:
The Administrative Assistant/Office Manager activities include but are not limited to:

- Maintain Outlook calendars; coordinate meeting requests; resolve calendar conflicts
- Prioritize and track tasks and projects for senior leadership
- Maintain and manage tasks, data calls, office, and video equipment, and office files, including physical and electronic storage and policies governing files
- Draft privileged communication for senior leadership and coordinate communications responses; Draft correspondence, memoranda, letters, and briefs
- Prepare agendas, coordinate meeting materials, attend meetings, and prepare meeting minutes
- Assist with in-processing new on-site personnel and tracking compliance for all government-mandated training courses
- Draft department policies and procedures to maintain a compliant Records Management program
- Assist in the development of operational desk manuals and standard operating procedures for office best practices
- Coordinate visits and escort guests to a controlled access Government site
- Other duties as assigned

Job Requirements:
**Qualifications**:

- Minimum of 2 years of administrative support experience (DoD is a plus)
- Ability to manage workload and schedule across multiple projects
- Exceptional attention to detail for quality control of documents and artifacts
- Communication skills and teamwork
- Excellent ability to communicate professionally in writing
- Self-motivated and capable of independent work and productivity
- US Citizen and capable of passing a National Agency Check with Investigation

**Benefits**:

- Employer Paid Medical Insurance
- Dental and Vision Insurance
- 401k
- PTO
- Tuition Reimbursement

**Physical Requirements**:
Work may involve sitting or standing for extended periods of time. The position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and the location of work, walking moderate to long distances may be required. Possible lifting up to 50 lbs.

**Job Snapshot**:
**Employee Type**: Full-Time

**Location**: Silver Spring, MD (Onsite)

**Job Type**: Admin - Clerical, Government

**Experience**: Not Specified

**Date Posted**: 05/22/2024