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Office Manager

4 months ago

Reston, United States Synergy Design & Construction Full time

**About Us**:
Looking for a great place to work in an interesting and dynamic industry? We are a home remodeling firm that places emphasis on work-life balance and treating our team members as valued individuals, not just employees.

**Position Summary**:
They will play a vital role in maintaining smooth office operations and ensuring the efficient functioning of our daily operations. The position is for approximately 20 hours per week in our small, non-smoking office in Reston (not a remote position).

**Responsibilities**:
**Data Entry and Financial Management**:

- Accurately input and manage financial data using QuickBooks
- Assist with accounts payable and receivable
- Run Weekly and Monthly Reports for CEO

**Administrative Support**:

- Organize and manage office files, documents, and records
- Assist with coordinating and scheduling appointments and meetings
- Assist in procurement and inventory management
- Assist with direct mail marketing campaigns
- Coordinate client milestone gifts
- Maintain up-to-date vendor insurance requirements
- Assist in planning off-site activities (parties and client celebrations)

**Office Management**:

- Maintain a clean, organized, and inviting office space for team members and clients
- Assist in office supplies management and vendor coordination

**Qualifications**:

- **Detail-Oriented**: Strong attention to detail and focus on accuracy
- **Proficiency in QuickBooks**: Demonstrated experience and proficiency in using QuickBooks for data entry and accounts payable and receivable for a minimum of 3 years.
- **Organizational Skills**: Ability to efficiently organize and prioritize tasks to meet deadlines
- **Communication Skills**: Excellent written and verbal communication skills, with a focus on professional and friendly interactions
- **Team Player**: Ability to collaborate effectively with a diverse team and adapt to changing priorities
- **Tech Proficient**: Comfortable using windows based operating system as well as Gmail, Google Drive, Excel and PowerPoint
- **Reliability and Accountability**: Dependable and trustworthy in handling sensitive financial information and office responsibilities.

**Preferred Experience**:

- High School degree
- Previous experience in a similar administrative or office assistant role
- Knowledge of the home remodeling or construction industry is a plus

**Benefits**:

- Competitive hourly rate
- A positive and flexible work environment

If you are a detail-oriented individual with a passion for organization, financial management, and supporting a collaborative team in an exciting industry, we would love to hear from you

**Job Type**: Part-time

Pay: $20.00 - $24.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Flexible schedule

Schedule:

- Monday to Friday

Application Question(s):

- Why are you interested in a part-time position?
- At which of your jobs did you obtain QuickBooks experience?

**Experience**:

- QuickBooks: 3 years (required)

Work Location: In person