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City Clerk
4 months ago
**Definition**:
- The City Clerk organizes and directs the preparation and maintenance of official documents and records of the City; coordinates procedures relating to municipal elections; maintains official City records; provides advice and consultation to management and City Council; and provides administrative support to the City Manager.
**SUPERVISION RECEIVED** **AND EXERCISED**:
- Supervision is received from the City Manager. Supervision is exercised over the Deputy City Clerk and assigned clerical personnel.
**Essential Duties**:
Essential duties include, but are not limited to, the following:
Maintains custody of official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance documents, minutes, and City Seal; maintains City’s law library; certifies copies as required; maintains and updates the City’s Municipal Code; coordinates records retention and destruction; receives and processes public information requests.
Attends meetings of the City Council, Financing Authority, District Board, Presentations, and Sheriffs; records legislative actions including City ordinances, resolutions, and minutes; and prepares and distributes agendas, minutes, and other materials for these meetings.
Prepares and publishes official notices, ordinances, and other documents as required by law; attests to the proper execution of all public documents; and serves as signatory for transfer of City funds.
Administers oaths and affirmations to City employees and officers.
Supervises contract bid openings and contract agreements; accepts and records claims, summons, and lawsuits for the City.
Prepares City Clerk and Elections budgets and monitors expenditures.
Supervises, trains, and evaluates assigned staff.
**Minimum Qualifications**:
**Knowledge, Skills, and Abilities**
Knowledge of: the principles of municipal administration and community relations; State laws pertaining to municipal meetings, elections, and government officers reporting requirements, and public records; report preparation; and methods and techniques of supervision.
**Education and/or Experience**
Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary. Example combinations include:
Five years of progressively responsible experience in a City Clerk’s office. Completion of a four-year college curriculum in public administration or a related field is desirable.
**Required Licenses and Certificates**
Certification of a Certified Municipal Clerk (CMC) or the ability to obtain the certification within a reasonable time is also desirable. Possession of or ability to obtain an appropriate California driver's license and a satisfactory driving record may be required.
**Additional Requirements**:
**PHYSICAL DEMANDS AND WORK ENVIRONMENT**
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**Physical Demands**
Employees perform sedentary work. While performing the duties of this job, employees are required to sit, talk and hear. Employees are occasionally required to stand, walk, stoop, crouch and reach with hands and arms. Employees occasionally must lift and/or move up to 25 pounds. Specific vision abilities required by these positions are those required to perform office machine operations.
**Work Environment**
Incumbents are not substantially exposed to adverse environmental conditions.
We offer a complete benefits package to full-time employees including health care, dental, vision, deferred compensation plans, life insurance and AD&D, long-term disability, Employee assistance program (EAP), holidays, vacation, sick leave and bereavement leave. Participation in California Public Employees' Retirement System (CalPERS)
