Current jobs related to Executive Assistant/receptionist - Santa Monica - Riehl Construction Consulting, LLC

  • Receptionist

    3 months ago

    Santa Monica, United States COMPANY 3 Full time

    POSITION SUMMARY: The Receptionist is responsible for greeting guests upon entry and checking them in to their respective areas. They are the first face people see upon entering the buildings. The receptionist answer and direct employees in a polite and friendly manner and maintain standard office equipment on a regular basis. MAIN DUTIES: The...

  • Receptionist

    3 weeks ago

    Santa Monica, United States Company3Method Studios Full time

    Job DescriptionJob DescriptionCompany: Company 3Position: ReceptionistLocation: Santa Monica, CA*Pay Range: $18.00 USD hourlyPOSITION SUMMARY:The Receptionist is responsible for greeting guests upon entry and checking them in to their respective areas. They are the first face people see upon entering the buildings. The receptionist answer and direct...

  • Medical Receptionist

    4 months ago

    Santa Monica, United States AMI Network Full time

    Job DescriptionJob DescriptionTitle: Medical ReceptionistDuration: contract to hirePay: 20-22/hrLocation: Santa Monica40 hours/weekPosition Overview:As a Medical Receptionist at our cardiology clinic in Santa Monica, CA, you will play a vital role as the first point of contact for our patients. Your friendly demeanor, attention to detail, and proactive...

  • Airport Receptionist

    3 weeks ago

    Santa Monica, United States Atlantic Aviation Full time $19

    Job DescriptionJob DescriptionWhy You’ll Love This Airport Receptionist Job Did you ever want to work in aviation but didn’t know how to break into the industry? Would you like working in a fast-paced environment around some of the most incredible professionals in aviation? If so, this Airport Receptionist position with Atlantic Aviation at SMO in Santa...

  • Dental Office Receptionist

    4 months ago

    Santa Monica, United States ANFRUNS HENDERSON AND KANE DENTAL P Full time

    Job DescriptionJob DescriptionBenefits:Dental insurancePaid time offBenefits/PerksCompetitive Hourly PayCareer Growth OpportunitiesFun and Energetic EnvironmentDiscount on Products and ServicesJob SummaryWe are looking for a friendly, welcoming receptionist to join our team!As the receptionist for our busy dental office, you will be the first point of...

  • Receptionist for Front Office Operations

    3 weeks ago

    Santa Monica, California, United States Gold Vitality Center Full time

    Position OverviewAs a vital member of our team at Gold Vitality Center, the Front Office Receptionist plays a crucial role in ensuring smooth operations and exceptional service.Key ResponsibilitiesTelephone Management: Efficiently handle incoming calls with professionalism and courtesy.Patient Engagement: Welcome patients with a friendly demeanor during...

  • Receptionist (Santa Monica)

    3 days ago

    Santa Monica, United States Ajilon Full time

    Ajilon - JobID: C427990E-A14D-4FEF-A5DF-16E15D07F346 [Administrative Assistant / Secretary] As a Receptionist at Ajilon, you'll: Greet and direct visitors entering the office; Resolve routine administrative problems and answer inquiries concerning activity and operations of department/division; Accept, screen, and route telephone calls to proper departments;...

  • Executive Assistant

    2 days ago

    Santa Monica, California, United States Career Group Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and tech-savvy Executive Assistant to join our distinguished high-net-worth family office. This role is ideal for an experienced executive assistant who excels in a dynamic, project-driven environment. The right candidate will be a meticulous, proactive problem-solver with a talent for adapting...

  • Executive Assistant

    5 days ago

    Santa Monica, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for an Executive Assistant to join our team in Santa Monica. Candidates with a background in finance, family office or those candidates who have supported an ultra-high-net-worth individual are highly desired. This role is critical in ensuring smooth operations within our team, with a particular focus on calendar...

  • Spa Receptionist

    3 weeks ago

    Santa Monica, California, United States Surya Spa Full time

    About Surya SpaWe are a leading Ayurvedic spa in Santa Monica, seeking a highly skilled and enthusiastic Spa Receptionist to join our team.Job SummaryWe are looking for a Spa Receptionist who is passionate about providing exceptional customer service and has a strong desire to help people. The ideal candidate will have prior experience in the spa industry,...

  • Executive Assistant

    6 days ago

    Santa Monica, California, United States Zacuto Group Full time

    {"Job Title": "Executive Assistant", "Job Description": "Job SummaryZacuto Group, a leading commercial real estate brokerage, is seeking a highly skilled Executive Assistant to support the CEO in operations. The ideal candidate will possess a strong understanding of commercial real estate transactions, excellent organizational skills, and the ability to work...

  • Wellness Coordinator/Medical Receptionist Part Time

    16 hours ago

    Santa Monica, California, United States Hydration Room Full time

    Job Title: Wellness Coordinator/Medical Receptionist Part TimeWe are seeking a dynamic and compassionate Wellness Coordinator/Medical Receptionist to join our team at Hydration Room. As a key member of our clinic staff, you will play a vital role in ensuring our patients receive exceptional care and service.Job Summary:The Wellness Coordinator/Medical...

  • Receptionist Coordinator

    2 weeks ago

    Santa Monica, California, United States Company3Method Studios Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at Company 3/Method Studios. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong ability to work in a fast-paced environment.Key ResponsibilitiesGreet clients and employees, and assist them with their needs.Answer...

  • Receptionist Coordinator

    3 weeks ago

    Santa Monica, California, United States COMPANY 3 Full time

    Job Summary:The Receptionist Coordinator will be the first point of contact for guests and employees, providing exceptional customer service and ensuring a smooth experience for all visitors. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Main Responsibilities:Greet and check-in...

  • Receptionist Coordinator

    7 days ago

    Santa Monica, California, United States Company3Method Studios Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at Company 3/Method Studios. As the first point of contact for clients and employees, you will be responsible for providing exceptional customer service and ensuring a smooth experience for all visitors.Key ResponsibilitiesGreet clients and employees, and assist...

  • Executive Assistant

    2 weeks ago

    Santa Monica, United States Elite Placement Group, Inc. Full time

    Our client is searching for an exceptional Administrative Business Partner to support their dynamic team! As an Administrative Business Partner, you will be the backbone of the daily operations, ensuring that the executives and teams have the resources and support they need to excel. You will play a crucial role in coordinating schedules, managing...

  • Executive Assistant to Partner

    2 weeks ago

    Santa Monica, California, United States U.S Multinational Law Firm Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to Partner to join our team at U.S Multinational Law Firm. This is a unique opportunity to work with a Partner and contribute to the success of our law firm.Key ResponsibilitiesProvide high-level administrative support to a Partner, including managing calendars, coordinating...

  • Administrative Assistant/Receptionist

    4 weeks ago

    Santa Barbara, United States APN Consulting Full time

    APN Consulting has an immediate need for a direct client requirement: Title: Administrative Assistant/Receptionist Duration: 3-6 months with option to hire Location: Goleta, CA ( 7402 Hollister Avenue. Goleta , CA 93117) Office M-F We are looking for an Administrative Assistant/Receptionist who will aid in organizing and coordinating administrative...

  • Executive Chef Assistant

    1 week ago

    Santa Monica, California, United States Goodwin Recruiting Full time

    About the Role:We are seeking a highly skilled and experienced Sous Chef to join our team at Goodwin Recruiting. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of our menu items.Key Responsibilities:Assist the Executive Chef in menu planning, food preparation, and...

  • Executive Chef Assistant

    1 week ago

    Santa Monica, California, United States Viceroy Hotel Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Sous Chef to join our team at Viceroy Hotel Group. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the coordination, planning, and supervision of food production and presentation in all hotel outlets.Key ResponsibilitiesAssist the Executive Chef in...

Executive Assistant/receptionist

3 months ago

Santa Monica, United States Riehl Construction Consulting, LLC Full time

**This is an on-site position only. Remote is not available.**

The Executive Assistant/Receptionist is responsible for ensuring organizational efficiency in the office and for managing the schedule and key communications for the Principal of the firm.

**Essential Functions**

**Executive Assistant**:

- Responsible for the oversight and maintenance of the Principal’s Outlook calendar and schedule
- Provides Principal with breakdown of schedule every morning via text message or phone call
- Creates calendar invitations and sends to proper parties - includes address and any other necessary information in invitation
- Follows up with meeting attendees 24 hours prior to meeting to ensure meeting and attendance confirmation, if needed
- Logs Principals hours in TSheets (timesheet system), including job site, hours spent on job, and detailed description of what took place
- Logs Executive Project Managers hours in TSheets, including job site, hours spent on job, and detailed description of what took place, as needed
- Performs personal assistant duties as needed including running errands
- Collects Principal’s receipts, invoices and banks statements, and compiles in folder to provide to Controller
- Other duties as assigned

**Receptionist**:

- Answers office phone line and directs calls as needed
- Receives incoming mail and deliveries and distributes to proper parties
- Purchases office supplies and snacks on a bi-monthly/monthly basis (or as needed) per office budget; ensures both are regularly stocked
- Maintains cleanliness and organization of kitchens and supply closets
- Maintains office directory; updates and distributes to staff as needed
- Maintains VOIP (Nextiva) system with IT consultants
- Works with human resources to ensure new hires desks are set up prior to start including office supplies, IT equipment, and functioning phone
- Plans and coordinates monthly team lunches (birthdays/anniversaries and construction seminars)
- Assists with administrative tasks in other duties as needed
- Other duties as assigned

**Working Conditions**: Required to drive throughout the Los Angeles to visit client properties. Valid CA drivers license required.

**Knowledge, Skills and Experience**:

- **Education**: Bachelors degree preferred
- At least 2 years’ experience in an administrative or office managerial role
- 1 to 2 years calendar management experience
- Must be well organized and able to set priorities
- Strong communication skills (written and verbal) and ability to communicate well with C-level staff
- Proficient in MS Office Suite (including, Word, Excel, and Outlook)

**Company Description**:
Since it was established in 2004, the goal of Riehl Construction Consulting, LLC has always been to make our Client's construction projects an enjoyable experience. We act as the Owner’s Representative throughout all stages of a project and ensure that our clients receive the highest level of service.

Our Construction Management services are aimed at focusing on the client’s unique priorities regarding quality, cost, and schedule. We strive to ensure that the project exceeds the client’s expectations, meets the highest level of construction quality, and is finished in the most cost-effective and timely manner possible.

Riehl Construction Consulting, LLC provides services through all major stages of a project; Property Acquisition, Pre-Construction, Construction, Post-Construction and Estate Management. No matter what stage your project is currently in, we can guide you to ensure that your project is a success.

Riehl Construction Consulting, LLC. is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.

**Benefits**:

- 15 days PTO a year (accrued at 5 hours per pay period)
- 401(k) matching
- 6 paid holidays
- Cell phone reimbursement ($100 a month)
- Medical insurance (with company contribution)
- Dental insurance
- Vision insurance
- Company-sponsored events (previous: company holiday party at Top Golf)

Pay: $34.00 - $41.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Executive administrative support: 1 year (preferred)
- Receptionist: 1 year (required)

Work Location: In person