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Events Coordinator

4 months ago

Chicago, United States Vedder Price P.C. Full time

Vedder Price's Chicago office is looking for an Events Coordinator. The Events Coordinator is responsible for supporting and executing various firm events such as seminars, conferences, webinars and other special events under the direction of the Practice Development Managers and the senior members of the Events team.

**As the Events Coordinator, your job duties will include but are not limited to**:

- Support all event logistics as directed by the senior members of the events team
- Conceptualize and manage the staging of events from planning and development through execution and post-event follow-up
- Research and prepare recommendations for events and assist with evaluating opportunities as they relate to the goals and objectives of events
- Coordinate delivery of all items needed for events
- Work within the department to produce seminar and special-event follow-up materials, such as final attendance reports and budget summaries
- Work with the CRM team to ensure that InTapp CRM is reflective of event information and contact updates
- Create electronic invitation content and pull RSVP reports
- Create event budgets and cost comparisons for upcoming events
- Gather and compile all event materials, including electronic distribution and printing
- Create and upload all materials on webinar platform
- Create event webpages for public events
- Work with Communications team on event social media promotions
- Work with Professional Development to produce and report CLE certificates for event attendees
- Independently manage various projects outside the scope of events, which may include the holiday card program or the promotions inventory for the department

**Skills & Competencies**:

- Strong attention to detail and ability to multi-task and handle competing demands
- Excellent communication skills, both verbal and written
- Ability to handle work well under pressure with a professional and positive attitude and meet strict deadlines
- Flexibility to work additional hours, including early mornings and evenings, as necessary
- Self-starter who can work independently with mínimal supervision
- Ability to manage numerous outside vendors with confident communication both on and off site

**Qualifications & Required Experience**:

- A minimum of four years’ experience in events/marketing in a law firm or professional services organization required
- BA/BS in Marketing or other related field required
- Travel when necessary for events held in other cities

**Computer Skills**:
To perform this job successfully, an individual must be proficient in the following software:

- Strong knowledge of Microsoft Word and Excel, as well as an ability to grasp new technologies
- InTapp CRM a plus.

**Equal Employment Opportunity**

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)