Executive Administrative Assistant
7 days ago
As the Executive Assistant (Healthcare)
If you’re ready to explore the next step in your career:
You’ll enjoy…
Career Opportunities – Tons of growth opportunities for your career
Standard Hours – 100% in office role. Monday-Friday (8:30 AM - 5:00 PM)
Competitive Pay - $20.00-23.00 an hour
Expedited Interviews – Access to additional Resume support and pre-interview questions
Great Benefits – Take advantage of a Blue Cross Blue Shield benefits package (Dental, vision, 401k)
Top Local Company – Join one of the largest employers and hospitals within the Hampton Roads area
A day in the role…
- Manage 10 physician’s calendars, ensuring there are no conflicts with surgery postings, meetings, lectures, etc. Ensure call schedules are accurately placed on calendars. Inform staff and physicians of any conflicting appointments.
- Schedule lectures and meetings as needed.
- Review and proof electronic transcription from our EHR outsourced provider. Format, edit and proof office notes for accuracy and grammatical errors prior to sending to outside sources.
- Transcribe physician’s dictations to include Breast Evaluation Clinic notes, physician letters, manuscripts, journal articles, and other correspondence as needed.
- Responsible for opening and distributing the physician’s incoming and outgoing mail. Assist with providing back up to the mail clerk when necessary for daily office mail.
- Provide assistance to Practice Manager for all matters relating to physician subpoenas for court appearance. Attend to legal matters keeping physicians informed of pending court cases.
- Arrange depositions when necessary. Correspond with Risk Management in all subpoena related matters.
- Assist with making travel arrangements, submit travel vouchers.
- Take care of all medical records requests to include outside correspondence, patient chart related subpoenas, and patient requests.
Necessary Skills and Strengths:
Excel | Administrative Skills | Data Entry | Attention to Detail | Scheduling | Calendar Management | Travel Coordination | Professional Attitude | Excellent Grammar | Microsoft Systems
Core Experience:
- Administrative Experience
- Healthcare Administration *preferred* - supporting physicians
- Administrative Analyst
- Administrative Assistant (to an executive, CEO, department chair, dean, lawyer, doctor, etc)
- Executive Assistant
- Legal Assistant
About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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