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Office Coordinator

4 months ago

Montgomery NY, United States Medline Full time

Medline Industries, LP is the leading nationwide supplier of medical, surgical and pharmaceutical products to hospitals, nursing homes, HME providers, surgery centers, physician offices and home care/hospice settings. Due to continued growth we are in need of an Office Coordinator to join our team in Montgomery, NY.

Under general supervision, the Office Coordinator is responsible for ensuring an outstanding guest experience by serving as the primary point of contact for welcoming guests to the facility. Additionally, the Office Coordinator will be responsible for answering phone calls, receiving mail and packages, and performing other support tasks for the management team and hourly team members.

Responsibilities:
  • Serve as the initial contact for greeting visitors, logging guest visits, and alerting the appropriate party of the visitor's arrival. Help direct and/or escort visitors to appropriate Medline meeting room/destination.
  • Complete security procedures (e.g., issues badges to new team members, ensures proper completion of visitors' log).
  • Assist in maintaining office and breakroom cleanliness and ordering office and breakroom supplies when needed.
  • Assist team members with travel-related inquiries, employee purchases, employee shipments, and distributing of apparel.
  • Process expense reports for management team and hourly team members.
  • Follow record retention guidelines to scan and retain non-sensitive team member documents.
  • Maintain communication boards, location contact list, and Operations News Network Content with information and content supplied by the management team.
  • Answer incoming calls in a professional and courteous manner. Direct callers to appropriate parties or departments for all Medline locations.
  • Receive and direct all deliveries, including, food, printing, and flowers. Contact applicable employee upon delivery.
  • Assist in maintaining facility safety by alerting security of any suspicious activity.
  • Provide professional, accurate, and timely support to visitors and employees.
Qualifications :

Requirements:
  • Ability to speak, read, and write English with proficiency. Ability to read and comprehend simple instructions, short correspondence and memos. Basic keypunch skills.
Preferred Qualifications:
  • High school diploma or equivalent
  • Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction
Benefits:
  • Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
  • The anticipated salary range for this position is $17.25 $24.00 per hour. This salary range is an estimate and the actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.
  • Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps. For a more comprehensive list of our benefits, please click here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better. Explore our Diversity, Equity and Inclusion page.

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