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Office Assistant

4 months ago

Princeton, United States Princeton University Full time
Overview:

This Office Assistant position supports the initiatives of the Office of Religious Life and the Chapel by offering administrative support to the Budget Manager and ORL staff. The Office Assistant must demonstrate excellent organizational skills; acute attention to detail including the ability to manage multiple tasks and meeting deadlines. Possess excellent oral and written communications skills and a professional demeanor. Demonstrate ability to work independently as well as with other staff members on special projects and events. Have discretion in dealing with confidential material.

This is a part-time, benefits eligible position.

Responsibilities:

Assist the budget manager on the following:

  • Communicating with and onboarding new suppliers in the financial system, contacting suppliers to follow-up with the registration process, if needed.
  • Processing invoices, purchase orders and non-PO payments (honoraria and limited engagement payments).
  • Review and approve staff shopping carts in the Prime Marketplace

Tracking supplier payments and following-up with the Financial Service Center as necessary

  • Collecting expense receipts, helping prepare and substantiate expense reports in Concur for some staff and students
  • Update and maintain the Chapel collection and donation spreadsheet bi-weekly or monthly
  • Update and maintain other spreadsheets and reports
Qualifications:
  • High School diploma or GED
  • Proficient in Excel, Outlook, MS Office & Google suite
  • Proficiency in University systems such as Concur, Prime Financials, SAFE or ASANA is preferred

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours:
20.30

Eligible for Overtime:
Yes

Benefits Eligible:
Yes

Probationary Period:
90 days

Essential Services Personnel (see policy for detail):
No

Physical Capacity Exam Required:
No

Valid Drivers License Required:
No

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