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Legal Secretary

4 months ago

New York City, United States Vanguard Temporaries, Inc. Full time

The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented.



Responsibilities

Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules. Experience with court filing procedures in other states is a plus.
Administrative functions such as managing logistics
Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Prepare pleadings and discovery documents for filing and service.
Schedule depositions with attorneys, clients, witnesses, and court reporters.
Schedule conference calls and on-site/off-site meetings.
Arrange and coordinate travel arrangements.
Calendar depositions, hearings, trials and all associated dates.
Manage Outlook calendar of all appointments, conferences and meetings.
Open new matters, run conflict checks for partner’s review, prepare engagement letters.
Document management and organization, saving documents and emails to document management system.
Become familiar with court rules and filing procedures.
Prepare cover letters for attorney bills.
Submit attorneys expense reports.
Manage bills for third party vendors, process check requests and follow up with accounting
Experience working with eDockets and a document management system such as iManage preferred.



Qualifications

2-6 years of litigation experience
Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules. Experience with court filing procedures in other states is a plus.
Administrative functions such as managing logistics
Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)