Director, Research Finance and Operations

2 weeks ago

Boston, United States Joslin Diabetes Center Full time

The Director of Research Finance & Operations (Fiscal Services) provides leadership and supervision of Grants financial management of Research Administration and ensures compliance with federal/state federal laws and other regulations/requirements.

The Director will maintain the Centers financial/information systems to support the Centers research activities and provides financial analysis/support for the Centers Research Division.

Responsibilities

Responsible for analyzing, monitoring and evaluating the Center's post-award sponsored research activities including all federal and non-federal sponsored projects and contracts.

Maintain the Centers financial systems general ledger, cross applications/purchasing, fixed assets to provide the accounting structure needed to support the Research Division.

Create and amend all research projects in the GL and Research Administration Systems and maintain detailed logs of all updates to sponsored funding including manual creation of financial deliverables.

Provide financial analysis, monthly reports and accounting support for the Centers Research Division. Presents findings and recommendations to management.

Manages two Research Finance Analysts serve as a general accounting resource to other Fiscal Services staff members.

Review and approve all non-personnel Cost Transfers. Ensures the efficient, cost effective, administration and financial management of grants and contracts throughout the Center in compliance with internal and external policies and procedures.

Create tracking tools (expiring grants, deficit reports) to manage and forecast financial operations to prevent award overspending.

Meets monthly with Research Administrators (RA) to review research portfolio, upcoming deliverables, identify problem accounts and/or deficits, and work with RA to eliminate deficits.

Facilitate resolving grant account discrepancies and closing accounts for completed projects/grant years. Monitor monthly financial statements for research division to ensure sponsored project expenditures are within the pre-established budget.

Prepare, initiate, certify, and reconcile the draws on the Centers various letters of credit through DHHS payment management system.

Manage the research monthly close of the Centers general ledger, ensuring journal entries are reviewed and complete by the Research Finance Analysts.

Prepare and certify reports to external entities and individuals, including Federal Financial Reports and non-Federal Financial Status Reports.

Monitor and work to ensure the Centers compliance with relevant government regulations and the stipulations of the various grant awards and also responsible for sub-recipient monitoring of federal awards.

Primary contact with the auditors on the Centers annual A-133 audit. Responsible for preparing Schedule of Federal Expenditures and also provide schedules and backup required, for the audit selections. Ensures compliance with grant sponsors and University policies and regulations.

Responsible for preparation budget templates and incentive calculations for Individual PIs and closely monitor the budget preparation of the Research Division.

Responsible for ensuring expenditures are allowable and allocated to funds. Provides leadership and guidance to the OSR Administrators on issues related to Research Finance.

Works closely with the Office of Sponsored Research to create a compliant, efficient, sponsored accounting operation.

Works on special projects in the center under the direction of the Controller as assigned.

Other duties as assigned.

Qualifications

BA or BS degree in Accounting, Business, Finance or other relevant degree; MBA preferred

5-7 years of high level responsibility in a financial office

Accounting experience in a research/academic environment

Experience with sponsored programs administration and/or broad knowledge of higher education research administration is preferred and highly desirable

Experience managing people preferred

Extensive accounting skills and a thorough understanding of financial principles, practices, systems and procedures

Knowledge of regulatory environment for sponsored programs, OMB circulars, and federal funding agency grant policies

Interpersonal and communication skills (written and oral)

Ability to manage multiple tasks

Advanced skill level in Excel, Word, Access; Excellent computer skills

Excellent attention to detail

Advanced math skills and superior analytical skills

Joslin is an Equal Opportunity Employer of Minority/Female/Individuals with Disabilities/Protected Veterans. Joslin values diversity and inclusion, and we encourage diversity applicants.

Joslin Diabetes Center is an Equal Opportunity Employer and it is the policy of Joslin to prohibit discrimination of any type and to afford equal employment opportunities to employees, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, marital/parental status, disability status, protected veteran status or any other status protected by law.

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