Events Manager

6 days ago

New York, United States National Museum of Mathematics Full time

MoMath seeks an entrepreneurial individual focused on customer service and fundraising as an events manager to build, manage, and grow the Museum’s events business. The Events Manager is the first point of contact for potential clients/vendors and provides full customer service and administrative support related to venue sales and events. The primary goal of the events manager is to ensure all events in the Museum, particularly private events, meet and exceed expectations of excellence.

MoMath is entering an exciting period of expansion. To support its growth, the Museum is seeking an experienced, Events Manager.

Essential Duties and Responsibilities:

  • Develop marketing and promotional strategies for presentation to senior management; implement approved programs.
  • Conduct research using a targeted focus to identify and cultivate potential clients.
  • Actively market the Museum space for events, working both directly and in collaboration with the communications team.
  • Build and maintain relationships with event planners, caterers, and vendors to promote events at the Museum.
  • Respond to general inquiries and provide specific information about the Museum to prospective and current clients, including availability, features, restrictions, and contract terms.
  • Arrange and conduct tours of the venue for prospective clients and provide thorough follow-up to close event sales.
  • Manage and maintain an accurate rental calendar to avoid or mediate scheduling conflicts.
  • Oversee the planning and logistical needs related to the production of events, including meeting with clients and caterers on site as needed.
  • Work closely with the finance team to maintain and update client event files, ensure accurate and timely invoicing according to contract terms, track accounts receivable and follow up on past due accounts, and monitor the events revenue and expense budget.
  • Collect and maintain needed documentation from customers and vendors, including licenses, certificates of insurance, hold harmless agreements, and any/all other required paperwork.
  • Work closely with clients to schedule their activities, discuss and arrange for audiovisual needs, coordinate catering and vendor schedules, and arrange to have the area equipped as requested.
  • Coordinate staffing, set-up, access, and cleaning with floor managers.
  • Coordinate load-in/load-out with vendors and internal staff.
  • Communicate with the floor manager, floor staff, technology team, and any other internal staff as needed to ensure events are executed at a high level of excellence.
  • Be available in person during events to handle issues that may arise.

Qualifications:

  • 5+ years of work experience in event sales and planning, preferably for a not-for-profit.
  • Ability to approach all events through a customer service and fundraising lens.
  • Excellent written and verbal communication skills with a broad range of constituents.
  • Keen attention to detail in all aspects of the job.
  • Strong organizational skills and the ability to manage many projects at the same time.
  • Experience providing white-glove-level service if/as needed.
  • Proven record of applying excellent judgement in executing responsibilities.
  • Demonstrated organizational skill with contracts, invoices, and other paperwork.
  • Efficient administrative skills; familiar with budgets, scheduling, and databases.
  • Ability to work individually or on a team.
  • Ability to adapt quickly to changes and troubleshoot when necessary to accomplish goals.
  • Familiarity with the event industry (New York City preferred).
  • Flexibility in scheduling, including evenings and weekends and sometimes on short notice.
  • Bachelor’s degree or higher required.
  • A positive, can-do attitude is a must.

The pay range for this position is $90,000 to $110,000 annually. The higher end of the range is reserved for those candidates that have at least five years of highly relevant experience.

To apply:

  • Send an email to jobs@momath.org expressing your interest in a position at MoMath
  • Include Events Manager in the subject line
  • Include all three of the following items
    • Cover letter
    • Résumé with GPA
    • Personal statement describing your views on mathematics or a personal life experience you have had related to mathematics (must be separate from the two items above; one paragraph to one page in length)

Incomplete application packages will not be considered.

  • Data Engineer for Event Management

    7 days ago

    New York, New York, United States Hidden Events Full time

    About Hidden EventsCompany OverviewHidden Events is a leading organization in the event management industry, dedicated to creating unforgettable experiences for our clients and their guests. Our team of experts works tirelessly to design and deliver exceptional events that exceed expectations.SalaryThe salary for this position is estimated at $80,000 per...

  • Event Technology Sales

    1 month ago

    New York, United States TWST Events Full time

    Job DescriptionJob DescriptionEvent Technology SalesHybrid - In Office/RemoteFull-TimeJob SummaryWe have an opening for a Full-time Salesperson to focus on North America clients. The ideal candidates will have at least 4 years of SAAS sales experience or working in the events industry. TWST MeetMax is an industry leading provider of event technology to B2B...

  • Event Producer

    1 week ago

    New York, United States Marcy Blum Events Full time

    Job Description: We're currently on the lookout for a Lead Event Producer who thrives in dynamic creative environments and exhibits exceptional communication skills, but who also knows how to have fun. In this role, you'll take charge of planning, executing, and coordinating assigned events, ensuring that each event reflects the unique vision and preferences...

  • Marcy Blum Events | Event Producer | new york city, ny

    1 week ago

    new york city, United States Marcy Blum Events Full time

    Job Description: We're currently on the lookout for a Lead Event Producer who thrives in dynamic creative environments and exhibits exceptional communication skills, but who also knows how to have fun. In this role, you'll take charge of planning, executing, and coordinating assigned events, ensuring that each event reflects the unique vision and preferences...

  • Marcy Blum Events | Event Producer | new york city, ny

    1 week ago

    new york city, United States Marcy Blum Events Full time

    Job Description: We're currently on the lookout for a Lead Event Producer who thrives in dynamic creative environments and exhibits exceptional communication skills, but who also knows how to have fun. In this role, you'll take charge of planning, executing, and coordinating assigned events, ensuring that each event reflects the unique vision and preferences...

  • Event Manager

    3 weeks ago

    New York, United States Ephoca Full time

    Overview:We are seeking a highly organized and innovative Events Manager with extensive experience in full-scale event production at major venues. As a mid-level Events Manager, you will plan and execute industry-specific events that align with our business goals, engaging key stakeholders while ensuring seamless logistics and execution. This role offers an...

  • Events Manager

    3 weeks ago

    New York, United States Ephoca Part time

    Job DescriptionJob DescriptionOverview:We are seeking a highly organized and innovative Events Manager to lead the planning and execution of technical-related events. As a mid-level Events Manager, you will be responsible for coordinating and managing industry-specific events that align with our business goals and engage key stakeholders. This role offers an...

  • Event Manager

    1 week ago

    New York, United States Elior North America Full time

    Event Manager Job Reference Number: 25342 Employment Type: Full-Time , Onsite Segment: Dining & Events Brand: Abigail-Kirsch State: New York (US-NY) The Role at a glance: We are looking to add an experienced, motivated event manager to our Abigail Kirsch team in New York. The Event Manager is responsible to work in partnership with the Director of...

  • Event Manager

    1 week ago

    New York, United States Elior North America Full time

    Event Manager Job Reference Number: 25342 Employment Type: Full-Time , Onsite Segment: Dining & Events Brand: Abigail-Kirsch State: New York (US-NY) The Role at a glance: We are looking to add an experienced, motivated event manager to our Abigail Kirsch team in New York. The Event Manager is responsible to work in partnership with the Director of...

  • Events Manager

    1 week ago

    New York, United States National Museum of Mathematics Full time

    MoMath seeks an entrepreneurial individual focused on customer service and fundraising as an events manager to build, manage, and grow the Museum’s events business. The Events Manager is the first point of contact for potential clients/vendors and provides full customer service and administrative support related to venue sales and events. The primary goal...

  • Box Office Event Coordinator

    3 days ago

    New Orleans, Louisiana, United States Orpheum Theater Manager LLC Full time

    Job OverviewThe Orpheum Theater Manager LLC is seeking a skilled Box Office Event Coordinator to join our team.As a key member of our staff, you will play a vital role in ensuring the success of our events by providing exceptional customer service, managing ticketing operations, and maintaining accurate records.

  • Events Manager

    1 week ago

    New York, United States Savory Hospitality Full time

    A little about us Savory is a multi-tiered catering and hospitality company on a mission to elevate the corporate catering experience, making it fresher and more reliable. Savory is a fast-paced environment focused on quality food experiences and hospitality excellence. We are based in the heart of New York City, offering culinary programs that include...

  • Culinary Operations Manager

    5 days ago

    New York, New York, United States Union Square Events Full time

    Job OpportunityWe are seeking a highly skilled and experienced Culinary Operations Manager to join our team at Union Square Events.About the Role:The successful candidate will be responsible for overseeing the culinary operations of our facilities, ensuring seamless execution of events, and driving revenue growth through innovative menu development and...

  • Event Manager

    2 weeks ago

    New York, United States Virgin Hotels New York Full time

    Job DescriptionJob DescriptionWho we are:We love what we do and what we do is important! We believe that everyone should leave feeling better – this means not just our guests and owners, but also our teammates. Everyone should go home feeling better because they learned something new, or had fun working that day. Therefore, we hire unique individuals who...

  • Event Manager

    1 week ago

    New York, United States Virgin Hotels Full time

    Who we are: We love what we do and what we do is important! We believe that everyone should leave feeling better - this means not just our guests and owners, but also our teammates. Everyone should go home feeling better because they learned something new, or had fun working that day. Therefore, we hire unique individuals who work together to create amazing...

  • Event Manager

    6 days ago

    New York, United States Virgin Hotels Full time

    Who we are: We love what we do and what we do is important! We believe that everyone should leave feeling better - this means not just our guests and owners, but also our teammates. Everyone should go home feeling better because they learned something new, or had fun working that day. Therefore, we hire unique individuals who work together to create amazing...

  • Manager, Events Operations

    3 weeks ago

    New York, United States SANDOW Full time

    The Manager, Events Operations will play a critical role in building, optimizing, and maintaining systems, processes, and best practices that enable the events team to operate efficiently. This role requires a strategic thinker with a strong background in project management software, event management platforms, CRM systems, and other technology solutions. In...

  • Corporate Event Manager

    1 week ago

    New York, New York, United States Debevoise & Plimpton Full time

    Job Title: Corporate Event ManagerEstimated Salary: $80,000 - $110,000 per yearAbout Debevoise & Plimpton LLPWe are a premier law firm with market-leading practices, a global perspective, and strong New York roots. Our clients rely on us to deliver high-quality services, handle complex legal challenges, and provide cost-efficient solutions.Job...

  • Senior Event Manager

    6 months ago

    New York, United States AMAN Full time

    POSITION OVERVIEW We are looking to add an experienced, motivated Senior Event Manager to our team with F&B 575 at Aman New York. The role will plan, direct and manage the coordination of all event details and logistics. In overview, the Senior Event Manager will assist the client in all aspects of building the BEO, facility arrangements and equipment,...

  • Sr. Event Manager

    1 week ago

    New York, United States Hudson Data Full time

    Job Title: Sr. Event Manager Location: NYC, NY (Web Cam Interview) Duration: Long Term (W2) H1 Transfer/ GC/ Citizen Job Description: Business Overview: The Marketing & Communications team oversees the communication strategy of the Bank in the Americas predominately that of Corporate & Institutional Banking and the Group communications teams. The...