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Senior Administrative Assistant

4 months ago

Indianapolis, United States Creative Financial Staffing Full time

Job Title: Senior Administrative Assistant

Location: Plainfield, IN [FULLY IN OFFICE]

Job Description: We are seeking a highly organized and proactive Senior Administrative Assistant to join our team. As a Senior Administrative Assistant, you will play a crucial role in supporting our executives and ensuring the smooth operation of our office. This position requires a detail-oriented individual who can manage calendars efficiently, handle administrative tasks with precision, and contribute positively to our work environment.

Responsibilities:

  • Manage and coordinate executives' calendars, scheduling appointments, meetings, and events with accuracy and attention to detail.
  • Serve as the primary point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.
  • Arrange travel accommodations and prepare itineraries for executives as needed.
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing relevant materials.
  • Order office supplies and maintain inventory levels, ensuring seamless office operations.
  • Assist with various administrative tasks, including data entry, filing, and correspondence management.
  • Act as a liaison between executives and other team members, facilitating communication and collaboration.
  • Handle confidential information with discretion and maintain a high level of professionalism at all times.

Requirements:

  • Proven experience as a Senior Administrative Assistant or similar role, preferably in a corporate environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong communication and interpersonal abilities, both verbal and written.
  • Attention to detail and accuracy in all work tasks.
  • Ability to work independently with minimal supervision and as part of a team.
  • Discretion and integrity when handling confidential information.
  • Bachelor's degree preferred but not required.

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