Office Manager
3 weeks ago
Location/Program: New Bedford / Outpatient
Education/Licensure: High School diploma or equivalent (GED)
Salary range: $45,000.00 to $58,000.00 (Education & experience dependent)
Status: Full Time
Schedule: Monday-Friday 8am-4:30pm or 9am-5:30p
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Long & short term disability
- Discounted auto/home and renters insurance
- 403b - Retirement
- FSA & DSA
- PMLA
- Employee Assistance Program
- Bonuses & Referral
- Eligibility for free classes to become a Licensed Counselor or Recovery Coach
- Education days to use towards CEU's
- Free meals at select programs and when available
- Unmatched Leave Time (FT employees can earn up to 3 weeks in first year)
Outpatient substance use disorder and mental health services are located across Southeastern Massachusetts in Brockton, New Bedford, Plymouth, and Taunton. At most sites, services are provided during the day and many clinics have evening hours. We offer individual, group, medication management, and family services to address diverse clinical needs. An interdisciplinary team of professionals includes licensed social workers, mental health clinicians, Master's level clinicians, certified addictions clinicians, psychiatrists, and psychologists.
High Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life.
Office Manager Requirements
- Must have the ability to work with others in a cooperative and collaborative manner
- Demonstrate strong customer service skills, presenting as courteous and professional at all times with an understanding of boundaries and ethics.
- Knowledge of office administration duties including basic computer skills and software programs including Word, Excel, MS Outlook, SharePoint, and Asana
- Proficient in typing and keyboard skills (the ability to type 40 words per minute)
- Attention to detail and high level of accuracy.
- Demonstrate flexibility and ability to perform multiple tasks
- Must have excellent verbal and written communication skills, including the ability to organize ideas in a logical and clear fashion
- Proficient and knowledgeable of navigating HPAO's Electronic Medical Record including the ability to learn, use and train
- A basic understanding of substance use and mental health disorders
- A basic understanding of third-party billing practices and procedures
- Attend trainings as outlined within the Employee Handbook
- Comply with Federal Regulations, 42 CFR Part 2, Substance Abuse Confidentiality Regulations and HIPAA Regulations
- Represent organization in a professional, courteous, non-biased and motivational way
- Constant communication with Site/Program Director of office progress and working with them to improve office operations and procedures
- Act as resource to management/staff regarding department procedures
- Act as liaison / provide assistance to all management / program staff;
- Provide administrative, clerical, and general overall daily support to Site/Program Director
- Ensure front office/reception area/restrooms are kept in a clean, organized, stocked and efficient manner
- Greeting and assisting visitors and new staff to the office/meeting
- Assist Supervisors with the onboarding process (scheduling interviews, and onboarding assistance
- Schedule meetings (staff meetings, adhoc meetings, etc) as directed, and communicate with management team / staff when a meeting is scheduled
- Coordinate with management team to create and review agendas for all program specific meetings
- Attends, takes, maintains and distributes meeting minutes/reports in order to communicate outcomes of meeting to other lead management staff/program support staff promoting better continuous communication within the program;
- Attempt to resolve administrative concerns that may interfere with the day-to-day operation of program;
- Serve as a central contact for ordering and maintaining inventory of approved office supplies and equipment; **maintain par levels of necessary products
- Cover front end staff during vacations, call outs, staff shortages as well as emergency coverage when needed during posted hours of operation
- Responsible for timely submission of all administrative tasks and completing assigned tasks in a timely, confidential, and accurate manner
- Creates and maintains various documents, databases, forms, and manual filing systems as directed
- Prepare necessary reports (ie: error grid report) and makes changes according to policy and procedures;
- Demonstrates behaviors that recognize the rights of patients as defined by the patient rights
- Provides oversite to designated operational staff (front desk, security, drivers, etc.) including recruitment, scheduling, supervision, performance evaluation, key performance indicators, and ensuring adherence to policies and procedures as well as day to day operations.
- Delegates task to receptionist, administrative assistant, and drivers
- Reporting office progress to senior management and receptive to feedback to improve office operations and procedures
- Assist in distribution of all internal and external communications, replying to email, telephone or face to face inquiries timely.
- Ensuring Patient Resource Area and other pertinent patient / staff documentation / notifications are up to date according to policy.
- Coordinates with Directors to develop and update administrative systems to make them more efficient
- Coordinating repairs to office equipment, building, IT requests and maintenance issues (ie. Worxhub, HPAO Ticket System, etc.)
- Review Key Performance Indicator (KPI) for specification of job requirement.
- Will assist program management with Recruiting Gateway, Onboarding Gateway and tasks as needed;
- Will assist program management with Advanced Scheduler as needed;
- Other duties as assigned by Site/Program Director/Senior Management Team
- High School Diploma, Associates or Bachelor's preferred
- 2-year secretarial experience in an office setting preferred
- 1-year supervisory experience preferred
-
Office Manager
3 weeks ago
New Bedford, United States High Point Treatment Center Full timeOffice Manager Location/Program: New Bedford / Outpatient Education/Licensure: High School diploma or equivalent (GED) Salary range: $45,000.00 to $58,000.00 (Education & experience dependent) Status: Full Time Schedule: Monday-Friday 8am-4:30pm or 9am-5:30p Benefits Medical Insurance Dental Insurance Vision Insurance Long & short term disability Discounted...
-
Area Manager Evening Position
4 weeks ago
Bedford, Texas, United States Office Pride Full timeJob Summary: We are seeking a highly motivated and organized Area Manager to join our team at Office Pride. As an Area Manager, you will be responsible for ensuring that our cleaning specifications are met and exceeded, while also managing our staff and clients effectively. Key Responsibilities:Perform quality assurance inspections and take corrective action...
-
Area Manager Evening Position
2 weeks ago
Bedford, United States Office Pride Full timePosition Title: Area Manager Reports To: Owner Supervises: Team Leads and/or Front Line Employees Basic Function: Ensure that the cleaning specifications sold to the client are being fulfilled/exceeded and the work is being completed on budget (labor & chemicals). PRIMARY RESPONSIBILITIES:COMMERCIAL CLEANING Clean/fill-in assigned number of hours on a...
-
Office Manager
4 weeks ago
Bedford, United States Star Dental Partners Full timeOverview:The following information aims to provide potential candidates with a better understanding of the requirements for this role.Advanced Family Dental now hiring an experienced Full Time Dental Office Manager in Bedford, Texas!As a Dental Office Manager, come join our community of collaborative, high-quality clinical, business and operations...
-
Office Manager
3 weeks ago
Bedford, United States Star Dental Partners Full timeOverview:Advanced Family Dental now hiring an experienced Full Time Dental Office Manager in Bedford, Texas!As a Dental Office Manager, come join our community of collaborative, high-quality clinical, business and operations professionals.Full Time Dental Office Manager ScheduleMonday - Thursday 8:45 - 5:00pmTo learn more about this great practice:...
-
Office Manager
3 weeks ago
Bedford, United States Ace Handyman Services Full timeAce Handyman Services (AHS) is a high quality, handyman services company that provides superior quality work. Our extensive knowledge of the industry, quality and process standards and investments in technology has made AHS one of the fastest growing franchises in the US. The Office Manager role is one of the key components to the success of the operation....
-
Business Office Manager
7 months ago
Bedford, United States Genesis Healthcare Services Full timePlay an integral part in achieving nursing center business excellence goals as our Business Office Manager where you will census, billing, accounts receivable, tracking of Medicaid applications and other accounts receivable functions. Position Highli Office Manager, Business, Manager, Office, Accounts Receivable, Healthcare, Business Services
-
Retail Customer Service Associate
2 months ago
Bedford, United States FedEx Office Full time$1,000 Recruitment Bonus *Recruitment bonus does not apply to current or former team members of FedEx Office or any other FedEx Operating company. POSITION SUMMARY: The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide...
-
Part-Time Shipping and Retail Associate
3 weeks ago
Bedford, United States FedEx Office Full timeThis position generally works 18-25 hours per week.POSITION SUMMARY: The Part-Time Store Associate is an entry level, part-time position that will work at FedEx Offices retail stores. The Part-Time Store Associate is knowledgeable in FedEx Offices retail and shipping products and will work primarily in these areas to consistently deliver a positive customer...
-
Dental Office Manager Position
4 weeks ago
Bedford, Texas, United States Star Dental Partners Full timeJob SummaryStar Dental Partners is seeking a highly skilled and experienced Dental Office Manager to join our team. As a key member of our operations team, you will be responsible for monitoring and managing the day-to-day activities of our dental practice.Key Responsibilities:Team leadership, coaching, and trainingProfit and Loss (P&L) managementStaff and...
-
Office Administrator
4 weeks ago
New Bedford, Massachusetts, United States Constantly Varied Gear Full timeJob Title: Office AdministratorConstantly Varied Gear is seeking a highly organized and detail-oriented Office Administrator to join our team. As the first point of contact for our office, you will be responsible for providing exceptional administrative support to our staff and ensuring the smooth operation of our daily activities.Key...
-
Project Manager
6 months ago
New York, United States Lane Office Full timePOSITION SUMMARY:Lane Office, a leading New York based office furniture dealer and interior construction sub-contracting firm, is adding to its team and seeks a Project Manager. The successful candidate will join a fast paced and dynamic team and work cross functionally with internal partners and management to ensure deliverables fall within the applicable...
-
Chief Marketing Officer CMO
1 month ago
New Bedford, Massachusetts, United States Vibra Healthcare Full timeJob Title: Chief Marketing Officer CMOVibra Healthcare is seeking a highly skilled and experienced Chief Marketing Officer to lead our marketing efforts and drive business growth.Job Summary:The Chief Marketing Officer will be responsible for developing and implementing a comprehensive marketing strategy to increase brand awareness, drive patient referrals,...
-
Northern New England Office Leader
1 month ago
New Bedford, Massachusetts, United States HNTB Full timeJob SummaryWe are seeking a highly experienced and accomplished leader to serve as the Northern New England Office Leader for HNTB. As the chief executive for the Maine, New Hampshire, and Vermont markets, you will be responsible for leading and managing the profitability and growth of the NNE cost center, which includes locations in South Portland, ME, and...
-
Chief Financial Officer
4 weeks ago
New Bedford, Massachusetts, United States The Edinburg Center Full timeJob Summary:The Chief Financial Officer will serve as a strategic partner to the CFO, supporting the financial, administrative, and operational management of our $43 million nonprofit human services organization. This role requires a hands-on, tech-savvy leader with strong project management expertise.Key Responsibilities:Financial Management:Prepare and...
-
Office Manager
3 weeks ago
New York, United States Curate Corp Voice Full timeJob Title: Office ManagerJob Location: New York, NYEmployment Type: Full-timePosition Summary:We are looking for a detail-oriented and proactive Office Manager to oversee daily operations, support staff productivity, and enhance the organization of our office environment. The Office Manager will be responsible for ensuring the smooth functioning of office...
-
Office Manager
1 month ago
New York, United States Robert Half Full timeJob DescriptionJob DescriptionWe are on the lookout for an Office Manager to join our team in the Technology, Information, and Internet industry based in New York. This role offers a contract-to-hire employment opportunity and revolves around managing the daily operations of our NYC office. Responsibilities:• Oversee and manage the daily operations of the...
-
Office Manager
3 weeks ago
New York, New York, United States Buchanan Legal Professional Services Full timeWe are seeking an experienced Administrative Director to oversee operations at our New York City office. The successful candidate will be responsible for managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. This role involves managing office...
-
Office Specialist
4 weeks ago
New Bedford, Massachusetts, United States International Med-X Full timeAt International Med-X, we are seeking a skilled Office Specialist to join our team in financial operations. The ideal candidate will have experience with QuickBooks in AP/AR, excellent customer service skills, and proficiency in computer skills and data entry.Key Responsibilities:Manage financial transactions and data entry with accuracy and...
-
Office Manager
1 month ago
New York, New York, United States MAP SSG Inc Full timeJob Description:The Office Administrator will oversee the day-to-day operations and administrative functions for the office, working collaboratively with office partners, direct reports, and other key personnel to provide exceptional customer service and administrative support. This role is highly visible and will partner with key personnel to ensure...