Purchasing and Invoicing Specialist

Duration: 02+ Months

In order to make an application, simply read through the following job description and make sure to attach relevant documents.

Description:

The Purchasing and Invoicing Specialist reports to the Business Operations Specialist in coordination with the US Testing Finance Controller. They are responsible for all aspects of purchasing and accounts payable processing for the Arizona Proving Grounds.

Responsibilities:

Purchasing Responsibilities – (60%)

Facilitate the client purchasing process in coordination with appropriate APG Department.
Verify and ensure all purchasing documentation conforms to all client Purchasing requirements
Place orders for goods or services as directed and in accordance with company policies and procedures
Follow up with work groups to ensure proper purchasing policies are followed based on established corporate guidelines.
Facilitate replacement stock of office supplies by personnel and prepare orders for as necessary
Be the purchasing specialist for other employees at APG.
Communicate status updates to appropriate APG departments
Monitors procurement status (KSRM Shopping Cart) by tracking progress and follows through until a Purchase Order is issued and the order is fulfilled.
Tracks and reviews all purchasing ordering functions.
Track, communicate and work with requestor to renew leases to ensure they remain up to date.
Compiles Statement of Requirements, Scopes of Work, and Specifications for Bidders from appropriate departments.
Process all Capital Purchase Orders and required documentation.
Initiate and track progress of new vendors set-up.
Compile and update Supplier and Bidder List.
Acts as the point of contact for all vendor and customer contracts and submits accordingly into the contract management system platform.

Accounts Payable Responsibilities – (40%)

Administers all incoming invoices, obtains management approval, and processes for payment via purchase order or payment request process; ensures payments are executed to targeted pay schedules
Sort and enter invoices and material usage information into appropriate tracking system
Work with vendors to resolve any issues or concerns on invoices.
Perform routine filing of financial invoices and documents
Assist in maintaining employee service, facility safety / OSHA records, and Hazardous Materials documentation (in conjunction with Security Department)

Skills:

Analytical and conceptual thinking – using logic and reason, creative and strategic
Communication skills – interpersonal/presentation/written for all levels of management and support staff
Computer savvy – proficient in all areas of MS Office
Integration – joining people, processes or systems
Negotiation and problem-solving skills
Initiative – self-starter and ability to work independently
Detail Orientation – demonstrated record of precision and integrity
Excellent teamwork ability
Highly organized and dependable

Specialized Skills:

Candidates must possess a basic knowledge of Business principles and functions
Must be detailed oriented with excellent analytical and organizational skills.
Advanced level of computer skills including working knowledge of Windows based software including Excel, Word, and Access in a network environment

Desired

Automotive Industry administrative experience
Basic understanding of German

Education:

2-year college degree in a business discipline or experience acquired through additional schooling or related on-the-job training in an administrative office and accounting procedures.
Desired
Bachelor’s degree in finance, Business Administration or related field or equivalent work-experience, or combination or work-experience and education

Work Flexibility:

Work schedule based on business requirements (minimum forty hours per week) including occasional Saturday and overtime, core work hours 7:30AM – 4PM.
May require occasional travel
Commonly sit at a desk or table.
Ability to pass a drug screen required

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details:
Name: Bilal
Email: mohd.bilal@ustechsolutionsinc.com
Internal Id: 24-24916

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