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Project Coordinator

4 months ago

Boston, United States The Computer Merchant, LTD. Full time

JOB TITLE: Project Coordinator
JOB LOCATION: Boston MA
WAGE RANGE*: $40hr to $43.47hr (based on a 37.5 hour work week)
JOB NUMBER: ITS77_EHS_FY25_PRO COOR – 100 - DMH

REQUIRED EXPERIENCE:Minimum (3) three years of Information Technology project experience
Experience with and preparing project documentation
Proficiency with MS Project


JOB DESCRIPTION

The Project Coordinator supports the administrative needs of the re-location project reporting to the ACIO. The Project Coordinator must be able to communicate clearly and concisely with diverse audiences, in both oral and written contexts, and should be comfortable giving and receiving feedback to not only the ACIO but other team members, Project Managers, and groups within the relocation project. The Project Coordinator must be familiar with project management principles and able to take initiative.

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: The competencies critical to this position include organizational skills, keen attention to detail, and the ability to identify and recommend solutions.
Tracks, maintains, and coordinates action items, risks and issues, and next steps associated with the relocation project.
Develops and maintains effective relationships with project team members, senior leadership, and stakeholders on all projects.
Documents and maintains records of current project plans, meeting minutes, decisions, project reports, schedules, budgets, cost tracking reports, and other pertinent records. Maintains status of current documents in flight through the approval and submission process.
Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports. Develops templates for reporting and communication.
Coordinates conference calls and meetings for multiple teams/projects; presents meeting agendas and records meeting minutes as needed or follows up on and reviews meeting minutes recorded by team member.
Financial responsibilities including invoice management, requesting funds for upcoming expenses, managing financial requests through creation, signature, and budget tracking.
Reviews and receive approval for system support/procurement tickets. Review business justification for requests of new equipment and gather additional information needed prior to executive sign off.
Maintain a working relationship with the Help Desk, Asset Management, and the Desktop team to ensure timely and accurate completion of open requests from the project teams.

Adhere to established Commonwealth policy and procedures with respect to project management methodology quality assurance and other related standards.


QUALIFICATIONS: Knowledge of, and experience in a healthcare information technology environment
Ability to develop and maintain effective relationships with management, business users and project team members
Ability to interact effectively with technical personnel and with a wide variety of technical resources
Ability to translate and communicate technical concepts, information, plans, and procedures to both technical personnel and non-IT business users
Excellent oral and written communication skills, and presentation skills
Ability to assess priorities and operate in a flexible manner in order to meet the dynamic needs of the team
Ability to work independently and process quickly, independently prioritizing work activities
Construction project management experience in a hospital facility a plus.


EDUCATION AND EXPERIENCE: Bachelor's degree or equivalent
Minimum (3) three years of Information Technology project experience
Experience with and preparing project documentation
Proficiency with MS Project
Proficiency with MS Office applications including Excel, Word, Visio, Outlook and PowerPoint.


Equal Opportunity Employer Veterans/Disabled

* While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations. Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.