Office Manager

12 hours ago


Springfield, United States Least Of These Inc Full time

ADMINISTRATIVE COORDINATOR

Reports to: Director of Operations & Administration / Hours: 40 hours per week

A typical work week is Monday Friday 8:00 AM 4:30 PM. Flexibility is required for seasonal events. evening and weekend hours may be mandatory a few times throughout the year.

The Administrative Coordinator is responsible for supporting Least Of These staff.

Must be advanced in Quickbooks and Microsoft Office products including Word, Excel, Outlook and Teams.

Must have strong organizational skills and be highly motivated to keep a busy office running smoothly.

Will be expected to learn donor and volunteer database software programs that are used daily within the first thirty days.

Experience with check deposit machine and banking software a plus. Must maintain good communication with all staff.

Must understand confidentiality and the vision of Least Of These - We will meet the needs of our neighbors through compassion, love, faith, understanding and generosity.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES

Receive and resolve phone calls and greet visitors

Enter all monetary donations into donor software system

Maintain donor software data add and delete information as needed on donors and volunteers research information as needed

Generate and mail all donor acknowledgments

Make bank deposits using direct entry system for checks and taking cash deposits to the bank

Receive and answer daily emails for Admin. Coordinator and Info email

Order office supplies, accept delivery, inventory stock

Deliver and pick up mail as needed

Attend events as needed and act as a public representative for Least Of These

Maintain files with information regarding events, USDA signatures, donation reports, etc.

Assist with all events and keep detailed spreadsheet of each event

Assist with monthly food inventory as needed

Assist with grant reporting

Maintain subscriptions and registration for the organization

Maintain copies of contracts and MOU agreements

Oversee procurement opportunities within the community and update spreadsheet as needed

Assist with board meeting preparations including printing, room set-up, greeting, etc.

Enter bills into QuickBooks software

Maintain Missouri Food Pantry Tax Credit documentation

Coordinate the annual National Letter Carriers Food Drive each May and keep records

Assist Executive Director with scheduling appointments and maintaining calendar of events

Assist Executive Director with communication updates to volunteers, clients, board members, and community members

Assist with donor mailings and marketing mailings

Assist with record keeping for Best Choice rebate program

Attend staff development meetings, trainings, seminars, webinars and classes

Seek to develop knowledge and understanding of current issues regarding food insecurity

All other duties as assigned


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