Office Manager
12 hours ago
ADMINISTRATIVE COORDINATOR
Reports to: Director of Operations & Administration / Hours: 40 hours per week
A typical work week is Monday Friday 8:00 AM 4:30 PM. Flexibility is required for seasonal events. evening and weekend hours may be mandatory a few times throughout the year.
The Administrative Coordinator is responsible for supporting Least Of These staff.
Must be advanced in Quickbooks and Microsoft Office products including Word, Excel, Outlook and Teams.
Must have strong organizational skills and be highly motivated to keep a busy office running smoothly.
Will be expected to learn donor and volunteer database software programs that are used daily within the first thirty days.
Experience with check deposit machine and banking software a plus. Must maintain good communication with all staff.
Must understand confidentiality and the vision of Least Of These - We will meet the needs of our neighbors through compassion, love, faith, understanding and generosity.
ESSENTIAL JOB DUTIES & RESPONSIBILITIES
Receive and resolve phone calls and greet visitors
Enter all monetary donations into donor software system
Maintain donor software data add and delete information as needed on donors and volunteers research information as needed
Generate and mail all donor acknowledgments
Make bank deposits using direct entry system for checks and taking cash deposits to the bank
Receive and answer daily emails for Admin. Coordinator and Info email
Order office supplies, accept delivery, inventory stock
Deliver and pick up mail as needed
Attend events as needed and act as a public representative for Least Of These
Maintain files with information regarding events, USDA signatures, donation reports, etc.
Assist with all events and keep detailed spreadsheet of each event
Assist with monthly food inventory as needed
Assist with grant reporting
Maintain subscriptions and registration for the organization
Maintain copies of contracts and MOU agreements
Oversee procurement opportunities within the community and update spreadsheet as needed
Assist with board meeting preparations including printing, room set-up, greeting, etc.
Enter bills into QuickBooks software
Maintain Missouri Food Pantry Tax Credit documentation
Coordinate the annual National Letter Carriers Food Drive each May and keep records
Assist Executive Director with scheduling appointments and maintaining calendar of events
Assist Executive Director with communication updates to volunteers, clients, board members, and community members
Assist with donor mailings and marketing mailings
Assist with record keeping for Best Choice rebate program
Attend staff development meetings, trainings, seminars, webinars and classes
Seek to develop knowledge and understanding of current issues regarding food insecurity
All other duties as assigned
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