Director of Administrative Operations

3 weeks ago

Norristown, United States Globus Medical Full time

At Globus Medical, we move with a sense of urgency to deliver innovations that improve the quality of life of patients with musculoskeletal disorders. Our team is inspired by the needs of these patients, and the surgeons and healthcare providers who treat them. We embrace a culture of exceptional response by partnering with researchers and educators to transform clinical insights into tangible solutions. Our solutions improve the techniques and outcomes of surgery so patients can resume their lives as quickly as possible.

Position Summary:

The Director of Administrative Operations acts as a strategic advisor and operational partner to the CEO and COO/CFO and executive leadership team, facilitating the execution of corporate strategy, overseeing key projects, and ensuring effective communication and alignment across the organization. The role requires a deep understanding of the medical device industry, excellent organizational skills, and the ability to manage complex, cross-functional initiatives.

Essential Functions:

Strategic Planning and Execution:

  • Assist the CEO and COO/CFO in the management and execution of the company's strategic plan incorporating all functional departments that report in through the CEO and COO/CFO.
  • Track progress against strategic goals and provide regular updates to the executive team.
  • Lead special projects and initiatives that support the company's strategic objectives.
Operational Support:
  • Oversee the daily schedule of the CEO and COO/CFO, ensuring priorities are managed and deadlines are met.
  • Facilitate effective decision-making by gathering and analyzing information, preparing reports, and presenting insights to the CEO and COO/CFO and leadership team.
  • Develop and implement processes and systems to improve efficiency and communication within the executive team.
Project Management:
  • Lead cross-functional projects, ensuring alignment with company goals and timely completion.
  • Coordinate with various departments (e.g., Finance, Pricing and Contracts, Operations, IT, Regulatory, Quality, etc.) to ensure project objectives are met.
  • Manage project budgets and resources, providing regular updates to stakeholders.
Communication and Coordination:
  • Act as a liaison between the CEO and COO/CFO, executive team, and other employees, facilitating communication and ensuring alignment.
  • Prepare presentations, reports, and other documents for internal and external stakeholders.
  • Organize and manage executive meetings, including setting agendas, coordinating logistics, and following up on action items as needed.
Leadership and Development:
  • Mentor and develop executive administration team, fostering a culture of continuous improvement and professional growth.
  • Drive initiatives to enhance organizational culture and employee engagement.
General:
  • Adheres to the letter and spirit of the company Code of Conduct, the AdvaMed Code, MedTech Code, and all other company policies. Ensures Compliance with applicable governmental laws, rules, and regulations, both in the United States and internationally, by completing introductory and annual training and maintaining knowledge of compliance as it applies to your role.
  • Represents the company in a professional manner and uphold the highest standards of ethical business practices and socially responsible conduct in all interactions with other employees, customers, suppliers, and other third parties.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Qualifications:
  • Bachelor's degree in business administration, healthcare management, or a related field. An advanced degree (MBA, MHA) is preferred.
  • 7-10 years of experience in a similar role, preferably within the medical device or healthcare industry.
  • Proven track record of managing complex projects and supporting executive leaders.
  • Strong strategic thinking and problem-solving abilities.
  • Excellent organizational and project management skills.
  • Superior communication and interpersonal skills.
  • Ability to manage multiple priorities and work effectively under pressure.
  • Knowledge of the medical device industry, including regulatory requirements and market dynamics.
  • High level of integrity and professionalism.
  • Strong leadership and mentoring abilities.
  • Proactive, self-motivated, and results-oriented.
  • Ability to handle confidential information with discretion.
  • Demonstrated experience of managing across multiple locations and prior success of working across various functional groups to drive a project to completion.
  • Excellent verbal and written communication skills.
  • Attention to detail
  • Self-starter
  • Advanced critical thinking and problems-solving skills
  • Ability to travel up to 25% of the time
Physical Demands:

The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Required to sit; climb or balance; and stoop, kneel, crouch or crawl
  • Required to regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds
  • Required to possess specific visons abilities, including: close vision, distance vision, color vision, peripheral vision, depth perception and capacity to adjust focus
Our Values:

Our Life Moves Us philosophy is built on four values: Passionate About Innovation, Customer Focused, Teamwork, and Driven.
  • Passionate about Innovation: Improving patient care by delivering advanced technology to our customers is at the core of what we do. We are passionate in our role in improving the lives of patients by continuously developing better solutions.
  • Customer Focused: We listen to our customers' needs and respond with a sense of urgency.
  • Teamwork: Working together, anything is possible. We value every person on our team and treat each other with respect. We are accountable to one another and support each other. Together, we make each other stronger.
  • Driven: We pursue our mission with energy and passion. We are nimble, results-oriented and decisive. We overcome obstacles that arise in our quest to deliver solutions that will improve the lives of our customers and patients.


Equal Employment Opportunity:

Globus Medical is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, pregnancy, national origin or citizenship. We are committed to a diverse workforce. We value all employees' talents and support an environment that is inclusive and respectful.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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