IQ Clarity, LLC | Executive Assistant | scottsdale, az

2 weeks ago

scottsdale, United States IQ Clarity, LLC Full time

Executive Assitant

Contract To Hire

Hybrid in Scottsdale/Phoenix, AZ Area

NO C2C AVAILABILE FOR THIS OPPORTUNITY


We are looking for an Executive Assistant who will be supporting the CEO as well as other members of the C-Suite.


The Executive Assistant will provide high-level administrative support to the executive, handling a wide range of responsibilities. The ideal candidate is highly organized, proactive, detail-oriented, and able to work well under pressure in a fast-paced environment. They will be responsible for managing the executive's schedule, coordinating meetings, and acting as a key point of contact both internally and externally.


What You’ll Be Doing:

  • Work directly for CEO as his executive assistant and provide support to other C-Suite executives.
  • Calendar Management: Coordinate and manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Communication Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders, including clients, staff, and board members.
  • Email & Correspondence: Draft, review, and manage correspondence, including emails, memos, and reports on behalf of the executive.
  • Meeting Coordination: Organize and prepare materials for meetings, including drafting agendas, taking minutes, and ensuring follow-up actions.
  • Travel Coordination: Plan and book domestic and international travel, accommodations, and itineraries, ensuring smooth travel experiences.
  • Expense Management: Prepare, track, and manage the executive’s expenses and reimbursement reports.
  • Confidentiality: Handle sensitive and confidential information with discretion and maintain confidentiality in all aspects of work.
  • Project Support: Assist with special projects, presentations, and research tasks as needed.
  • Document Management: Organize and maintain digital and physical files, ensuring documents are easily accessible and up-to-date.
  • Event Planning: Assist in planning and coordinating executive-level events, board meetings, and offsite activities.
  • Task Prioritization: Ensure the executive's time is focused on priorities by filtering non-essential tasks and delegating where appropriate.

What We Are Looking For:

  • Bachelor's Degree
  • 3-5 years of experience as an executive assistant or similar role supporting senior executives.
  • Ability to work nights and weekends occasionally

Skills:

  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Ability to manage multiple tasks simultaneously and prioritize effectively.
  • Strong attention to detail and accuracy.
  • Ability to work independently and take initiative.

Interpersonal Skills:

  • Professional demeanor and the ability to interact with high-level stakeholders.
  • Strong problem-solving skills and a proactive approach to work.
  • Ability to maintain calm and perform under pressure.

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