Global Coast Services inc | Office Manager | the woodlands, tx
3 days ago
Position Title: Office Manager
Department: Management
Reports To: CEO and Chief of Staff
Job Type: Full-Time
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Position Summary:
The Office Manager will oversee the smooth operation of the day-to-day administrative tasks in the office of a hospitality company. This role requires excellent organizational, multitasking, and communication skills. The ideal candidate will have experience in office management, strong attention to detail, and a proactive approach to problem-solving. The Office Manager will work closely with various departments, ensure effective office procedures, and provide support to senior management to ensure the overall efficiency of the company.
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Key Responsibilities:
· Office Operations:
o Oversee the daily operations of the office, ensuring a clean, organized, and efficient environment.
o Manage office supplies and inventory, placing orders as needed and managing budgets.
o Coordinate office equipment maintenance and troubleshooting.
· Administrative Support:
o Handle correspondence, including emails, phone calls, and mail distribution.
o Organize meetings, conferences, and events for internal and external stakeholders.
o Maintain and update company records, files, and documents, both physical and digital.
· Team Collaboration:
o Collaborate with cross-functional teams, including HR, marketing, and operations, to ensure office needs are met.
o Provide general support to team members, assisting with ad hoc tasks as required.
· Facilities Management:
o Manage relationships with building management and other third-party service providers.
o Oversee office cleanliness, office layout, and other facilities-related issues.
2 / 2
o Manage insurance policies for numerous corporate entities, office spaces, and hotel locations.
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· Skills:
o Excellent organizational and multitasking skills.
o Strong verbal and written communication skills.
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
o Ability to maintain a positive and professional attitude in a fast-paced environment.
o Strong attention to detail and problem-solving skills.
o Customer service-oriented with a friendly and approachable demeanor.
· Additional Requirements:
o Ability to handle confidential information with discretion.
o Flexibility and adaptability to shifting priorities and tasks.
o Ability to manage time effectively and work independently.
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Working Conditions:
· Full-time position (40 hours per week)
· Office environment with occasional travel required to local hospitality sites or events.
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